AI Automation Consultant: Business Operations

Toptal; Jersey City (NJ); On-site; USD 165,000 - 358,000; Full time

Job summary

Toptal is seeking a hands-on AI Consultant to design and implement practical AI automation across its core business operations. This is an applied engagement, not a strategy deck.

You’ll find where AI can remove manual work, build the workflows, and make sure they stick with the people who use them every day. The initial focus areas are an AI-enabled executive assistant setup for the CEO, company-wide task management, automated sales reporting, and demand planning.

Qualifications

• Proven AI consulting experience delivering business automation outcomes.
• Ability to map operational processes into practical AI-enabled workflows.
• Hands-on experience implementing automation, not only advising.

Responsibilities

• Assess CEO workflow and set up an AI-enabled executive assistant system.
• Define and implement AI-supported task management across the company.
• Automate sales reporting to provide timely, accurate metrics.
• Evaluate and improve demand planning workflows with AI models.
• Translate processes into clear AI-enabled workflows and systems.
• Support adoption with hands-on enablement and documentation.

Skills

AI consulting experience

Business automation

Operational process mapping

Hands-on automation

Executive stakeholder collaboration

Tools

Zapier

Make

n8n

Power Automate

Job description

We are looking for a hands‑on AI Consultant to design and implement practical AI automation across its core business operations. This is an applied engagement, not a strategy deck. You’ll find where AI can remove manual work, build the workflows, and make sure they stick with the people who use them every day.

The initial focus areas are an AI-enabled executive assistant setup for the CEO, company-wide task management, automated sales reporting, and demand planning.

What You’ll Do

• Assess the CEO’s workflow and set up an AI-enabled executive assistant system covering areas like scheduling, inbox, briefings, and follow‑ups
• Define and implement AI-supported task management and task tracking across the company
• Automate the numbers and reporting in the sales process so teams get accurate, timely metrics without manual assembly
• Evaluate current demand‑planning workflows and improve them with AI models and automation
• Translate operational processes into clear, practical AI‑enabled workflows and systems
• Help teams adopt the new workflows through hands‑on enablement and documentation

What You Bring

• Proven experience delivering AI consulting engagements focused on business automation
• The ability to map operational processes and turn them into practical, working AI‑enabled systems
• Hands‑on experience implementing automation, not just recommending it
• Comfort working directly with a CEO and leadership team
• Strong communication skills and a pragmatic, outcomes‑first approach

Nice to Have

• Experience with workflow automation platforms (such as Zapier, Make, n8n, or Power Automate) and LLM‑based assistants or agents
• Experience automating CRM and sales reporting
• Background in demand planning, forecasting, or supply chain analytics
• Experience setting up AI tools for executive support with strong data privacy practices