AGENCY GRANTS SPECIALIST I

Maryland; Annapolis (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Maryland Veterans Trust Fund, a program of the Maryland Department of Veterans and Military Families, seeks an Agency Grants Specialist for a one-year contract in Annapolis, MD. The role includes processing applications, upholding correspondence, and maintaining Salesforce-based grant workflows to ensure timely grant awards.

Minimum qualifications require five years in grant evaluation or budgeting, with substitutions permitted.

Qualifications

• Five years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.
• Degree substitutions allowed: Bachelor's plus one year of experience in grant evaluation and monitoring or budget preparation, presentation and execution.
• U.S. Armed Forces military service experience substitutions are allowed for the required experience.

Responsibilities

• Answer and appropriately respond to inquiries to the MD Veterans Trust Fund or appropriate unit within the Department of Veteran and Military Families.
• Manage correspondence and outreach from the VTF, including status updates, letters, thank you notes, and other communications.
• Assign, process, and review submitted applications to the VTF Salesforce platform and forward for awarding funds.
• Manage inquiries and documentation submissions from the VTF email and provide approved responses.
• Maintain the VTF Salesforce platform to enable updates and reduce application backlog.
• Coordinate event calendars and staff trainings and committee meetings.

Skills

Grant evaluation

Budgeting

Communications

Education

Bachelor's degree

Tools

Salesforce

Job description

Introduction

The Maryland Veterans Trust Fund is a 501(c)(3) nonprofit and a core program of the Maryland Department of Veterans and Military Families. The Trust Fund provides one-time grant awards to help veterans, surviving spouses, and members of the Maryland National Guard overcome financial hardships. The fund is governed by a Board of Trustees and chaired by the Secretary of the Maryland Department of Veterans and Military Families. The program is funded through donations from community partners, individuals, and other mandated state revenue partners.

Grade

STD0014

Location of Position

Maryland Department of Veterans and Military Families
16 Francis Street, 4th Floor
Annapolis, MD 21401

Position Duties

During the one-year term of this Contract, the Employee will perform duties as an Agency Grants Specialist, which performs duties, including, but not limited to:

• Answer and appropriately respond to (or redirect) inquiries to the MD Veterans Trust Fund or appropriate unit within the Department of Veteran and Military Families.
• Manage correspondence and outreach from the VTF, for example: follow-up responses to submitted application status updates, letters, thank you notes, and other communications.
• Assign, process, and review submitted applications to the VTF SalesForce platform. This includes reviewing applications for required documentation and information to proceed with forwarding and awarding individual one-time veteran grants.
• Manage applicant inquiries and documentation submissions from the MD VTF email account and provide approved responses.
• Maintain the VTF SalesForce platform to provide the vendor with development, maintenance and updates to eliminate application backlog and disseminate required information.
• Coordinate event calendars and scheduling with staff, trainings, committee meetings and support the process of identifying suitable dates and times for events.
• Interact with the offices and systems of the Department of Legislative Services to track pending legislation and annual report submission.
• Coordinate and track activities of the VTF Board of Trustees and VTF committees staff. Collect and remit attendance data required by the Appointments Office. Serve as the point of contact for the Appointments Office.
• Work directly with the VTF Director and staff to manage fund applications, grants and reports.
• Work directly with the VTF Director on applying for and managing organizational grants for the VTF and DVMF agency.

Minimum Qualifications

Experience: Five years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.
2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

Desired or Preferred Qualifications

• Two years of demonstrated experience utilizing Salesforce or equivalent cloud-based grant management software to receive, track, review, and evaluate financial assistance or grant applications.
• Two years of professional experience working directly with veterans, military service members, or their families, including a baseline understanding of the unique challenges and needs specific to the military community.
• Two years of experience reviewing financial documentation for accuracy, verifying eligibility criteria, and making independent or formal recommendations regarding the approval or denial of microgrants or larger monetary awards.
• Strong experience in constituent services or community outreach, with proven experience identifying applicant needs and successfully connecting individuals to federal, state, or community-based partner organizations.

Selection Process

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Examination Process

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Benefits

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Equal Opportunity and Diversity

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.