AGENCY GRANTS SPECIALIST II

Maryland AG; Northern (KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Governor's Office of Crime Prevention and Policy is seeking an Agency Grants Specialist II to evaluate grant proposals, distribute funds, and monitor programs. The role entails extensive pre- to post-award support, data entry in the Grants Management System, sub-award monitoring, and compliance with federal guidelines.

The position requires strong experience in grant management, financial reporting, and customer service to sub-recipients, with statewide travel and collaboration with internal and

Qualifications

• Seven years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.
• Substitutions: Bachelor's degree plus three years of related experience; 30 credit hours for five years of experience; or military service in Budget Officer/Financial Management roles for year-for-year credit.
• Two years experience in full life cycle grant management in government; experience in criminal justice grants preferred.

Responsibilities

• Conduct pre- to post-award monitoring, site visits, audits, and reporting to protect state resources and ensure compliance.
• Review grant applications, budgets, and reports for accuracy, completeness, and compliance; recommend revisions for approvable status.
• Assist with NOFA releases, award processing, peer review, sub-award closeout, GAN review, and federal paperwork submissions.
• Maintain grants records in GMS; validate data in PMT, FFATA, and SAR.
• Collaborate with program staff and federal partners; provide technical assistance to sub-recipients.
• Run monthly GMS queries and reports; escalate issues to program managers as needed.
• Provide monthly updates on balances and performance to directors.
• Maintain DOJ training certification; undertake special projects as assigned.

Skills

Grant evaluation

Grant monitoring

Budget preparation

Data analysis

Education

Bachelor's degree or equivalent experience

Graduate education in accounting/finance/public administration

Tools

Grants Management System (GMS)

PMT system

FFATA reporting

Job description

Introduction

The Governors Office of Crime Prevention and Policy serves as a coordinating office that advises the Governor on criminal justice strategies. The office plans, promotes, and funds efforts with government entities, private organizations, and the community to advance public policy, enhance public safety, reduce crime and juvenile delinquency, and serve victims.

GRADE

STD0016

LOCATION OF POSITION

100 Community Place
Crownsville, MD 21032

Main Purpose of Job

An Agency Grants Specialist II is the full performance level of work evaluating grant proposals, distributing grant monies, and monitoring and reporting on grant programs. Employees in this classification do not supervise other Agency Grants Specialists.
This position will require 100% pre to post grant award support to sub-recipients which encompasses: reviewing grant applications factoring financial and programmatic deliverables, preparing and processing applications in the Grants Management System, sub-award monitoring of financial, performance, and progress reports for accuracy, sufficiency, and compliance with agency and federal guidelines (as applicable), analyzing and processing Grant Adjustment Notices (GANs), preparing sub-award closeout and reporting, maintaining federal compliance, providing customer friendly technical assistance to sub-recipients, and maintaining communication with internal and external stakeholders of the key deliverables: Financial Performance, and Progress of the assigned award portfolio.
This position will also be responsible for performing data entry duties and maintaining records in the Grants Management System (GMS) administered by the Office.
This position requires some statewide travel to conduct on-site visits.
***This is a special appointment position which serves at the pleasure of the appointing authority***

POSITION DUTIES

• Conduct Pre to Post Award monitoring (including regular site visits, desk audits and collecting/analyzing financial activities, performance measures, and progress reports) to protect state resources in adherence to agency
  policies guidelines, and to ensure compliance with all federal and State regulations and grant conditions.
• Review grant applications, budget proposals, and reports for accuracy, completeness, and compliance with submission guidelines and determine the allowability of proposed activities and charges, financial stability of
  applicants, and applicant adherence with applicable regulations and with established policies and procedures. Recommend revisions to grant proposals and budgets to achieve approvable status.
• Assist with Notice of Funding Availability (NOFA) releases, application review and award, peer review, application processing, sub-award closeout, grant adjustment notification (GAN) review for sufficiency, and
  submission of federal paperwork (ex. Award applications, surveys/questionnaires, and extensions) as requested.
• Maintain up-to-date records on grant awards and expenditures in the Grants Management System. Perform data entry in the GMS and validate data in the Performance Measurement Tool (PMT), Federal Funding Availability and Transparency Act Subaward Reporting System (FFATA),and the Sub-Grant Report (SAR).
• Collaborate with program staff and State and federal representatives as needed throughout grant cycles. Provide training to new grant staff within the agency as needed. Conduct and organize technical assistance calls to
  address sub-recipient inquiries, training gaps, in provision of excellent customer service.
• Run queries and reports from the Grants Management System (GMS) conducting analysis on a monthly basis. Issues must be escalated to the Program Manager, Division Director, Director off Grants, Program/Policy contact, and Budget/Accounting Offices (as applicable).
• Provide monthly updates on financial award balances, project performance and progress to the Director of Grants, Chief Financial Officer, and the Program Division Director.
• Maintain certification and compliance with Department of Justice (DOJ) training requirements.
• Special projects as assigned by management.

MINIMUM QUALIFICATIONS

Experience: Seven years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and three years of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.
2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for five years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Our Preferred Candidate Will Have the Following:

• Two years experience performing full life cycle grant management work, administering or monitoring grants in a local, state and/or federal government capacity
• Experience performing grant management work within the criminal justice system (law enforcement, victim services, or youth justice).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.�We will not consider information submitted after this date.�Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the�eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online,�the paper application and supplemental questionnaire may be submitted to:�Department of Budget and Management, Recruitment and�Examination Division, 301 W. Preston St., Baltimore, MD 21201.�Paper application materials must be received in our office�by the�closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the�DBM Recruitment