After School Operations & Grant Manager - High School

After-School All-Stars, Los Angeles; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

After-School All-Stars, Los Angeles is seeking an After School Operations & Grant Manager to oversee a region of sites within LA County. The role involves ensuring program excellence, compliance with policies, and support for staff in managing daily operational functions.

The ideal candidate will have at least five years of experience in a supervisory position in the after-school field and must possess a High School diploma or GED. Strong communication, organizational, and problem-solving skills are essential for this role. This position may require evenings and weekends.

Qualifications

• Minimum of five years experience in the after-school field in a supervisory capacity.
• Ability to respond to critical incidents and emergencies.
• Knowledgeable in After School Education and Safety (ASES) and 21st Century Grant Requirements.

Responsibilities

• Ensure program excellence and operational integrity for assigned sites.
• Support Program Coordinators in day-to-day programmatic functions.
• Monitor and track student attendance for evaluation purposes.

Skills

Effective communication

Problem-solving

Organizational skills

Decision-making

Ability to work collaboratively

Proficiency in Microsoft Office

Education

High School diploma or GED

Baccalaureate degree in education or related field

Job description

After School Operations & Grant Manager - High School

• Full-time

Founded in 2002 by Governor Arnold Schwarzenegger, and with noteworthy support from Program Ambassador Kobe Bryant, After‑School All‑Stars, Los Angeles (ASAS‑LA) is a leading after‑school program provider whose programs educate, enlighten and inspire thousands of students each day through after‑school activities centered around academic support; health, fitness and nutrition; the visual and performing arts; and youth leadership and community service learning.

In partnership with the City of Los Angeles and the Los Angeles Unified School District, Montebello School District, and charter school organizations, ASAS‑LA brings innovative, cutting‑edge enrichment programs that contribute to reducing drug use, crime and violence; while increasing the safety of students in the after school hours. The organization serves over 9,300 students daily at 48 schools located in at‑risk areas throughout LA County, which include: 12 elementary schools, 31 middle schools, and five high schools.

As ASAS‑LA Program Ambassador for the past five years, Kobe Bryant has provided tremendous support and life‑changing experiences to All‑Star students. The organization is part of the national After‑School All‑Stars, which provides after‑school programs in 14 regions, serving over 92,000 students.

Basic Assignment: The Operations and Grant Manager (OGM) will be responsible for a region of ASAS‑LA sites in the Los Angeles County.

Qualifications:

• Minimum of five years experience working in the after‑school field in a supervisory capacity and program implementation.
• Must possess a High School diploma or General Education Diploma (GED). Baccalaureate degree in education, social or human services, child development, recreation or related field is desirable.
• Ability to communicate effectively in a team environment.
• Respond to critical incidents and act promptly in an emergency situation.
• Skilled in problem‑solving and decision‑making.
• Ability to work cooperatively and collaboratively with School District staff, public officials, private sector officials, parents and community leaders.
• Knowledgeable in After School Education and Safety (ASES) and 21st Century Grant Requirements.
• Experience in managing and tracking annual site budgets.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
• Excellent organizational and managerial skills.
• Must be proficient with computer software programs (i.e. Microsoft Office Software).
• Excellent written and communication skills.
• CPR and First Aid Certifications.
• Provide proof of clearance for DMV H-6, and Tuberculosis.
• Must clear Drug Test and DOJ/FBI Live Scan.
• Fluency in a language other than English highly desirable.

Major Functions:

• Responsible for ensuring program excellence and operational integrity for a region of sites.
• Responsible for maintaining operational compliance as it pertains to policies and procedures.
• Provide support, guidance, and oversight to Program Coordinators in managing the day‑to‑day programmatic operational functions of sites.
• Review and approve session reconciliations and check requests.
• Operations and Grant Manager to add employee profiles into stratustime with supervision of Sr. Operations and Grant Manager.
• Support mission‑based programming to a region of schools through effective leadership and programmatic best practices.
• Monitor and track student attendance and program dosage for evaluation and decision‑making purposes.
• Operations and Grants Manager to approve payroll in stratustime; including corrections prior to payroll close.
• Assess job performance of Program Coordinators within their region.
• Monitor Sites responsibility of Cityspan completion.
• Monitor the certified assurances to guarantee fulfillment of grant requirements.
• Maintain positive and open communication with all stakeholders on a school site including administration, faculty and core day teachers.
• Oversight of human resources including maintaining of employee files, livescan and background checks, First Aid/CPR certification, payroll records and timecards, etc.
• Manage documents needed for internal or external program audits.
• Attend monthly Principal meeting with PC to ensure recommendations made at meeting are incorporated into program plan.
• Maintain positive and open communication with Senior Operations and Grant Managers through weekly meetings and periodic assessments.
• Collaborate with the Program Coordinators to maintain a safe and efficient working environment and ensure operating compliance at all school sites including incident and accident reporting, alleged sexual harassment and child abuse reporting and claims, maintaining of 1:20 staff/student ratios, etc.
• Serve as agency liaison for site‑based visits conducted by LACOE.
• Maintain professional attitude, rapport, and appearance with all stakeholders.
• Available to work evenings and weekends.
• Attend all required management staff meetings, chapter meetings, school site meetings.
• Travel to off‑site meetings, trainings and events.
• Perform other duties as assigned.