After-School Office & Clubhouse Coordinator

Madison Square Boys; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Madison Square Boys is seeking an Office Manager to provide confidential clerical support to clubhouse senior staff. You will manage schedules, prepare correspondences and reports, and handle front-desk duties in a youth center setting.

The role requires strong MS Office skills, excellent communication with diverse youth, and attention to detail. Hours are traditional business times, with occasional evenings or weekends as needed to support operations.

Qualifications

• At least 2 years of work related experience.
• Ability to communicate effectively with youth and staff.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications.
• Highly organized and detail oriented.
• High school diploma is mandatory; college preferred.

Responsibilities

• Serve as the Clubhouse receptionist: greet visitors, answer phone calls and take messages for staff.
• Create and submit requested reports to Headquarters in a timely manner.
• Prepare administrative packets to submit to Headquarters weekly.
• Maintain and update all clubhouse documents.
• Handle and log checks, cash and petty cash; ensure funds are secured.
• Monitor office supplies and reorder as needed.
• Maintain all administrative and correspondence files.
• Create a safe and inviting environment for staff and clubhouse members.
• Develop rapport with clubhouse members and staff; offer recommendations as appropriate.
• Evaluate condition of office equipment annually and address needs.
• Provide additional support as needed within the clubhouse setting.

Skills

Two years experience

Youth communication

Clear written/verbal

MS Office proficiency

Organizational skills

Multitasking

Professional demeanor

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Madison Square Boys is seeking an Office Manager to provide confidential clerical support to clubhouse senior staff. You will manage schedules, prepare correspondences and reports, and handle front-desk duties in a youth center setting.

The role requires strong MS Office skills, excellent communication with diverse youth, and attention to detail. Hours are traditional business times, with occasional evenings or weekends as needed to support operations.