Aerospace Quality Documentation Specialist

Advantech Industries Inc.; City of Rochester (NY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Vacation

Sick Days

Holidays

Health Insurance

Vision Insurance

Life Insurance

Voluntary Disability Insurance

401(k) Plan with Company Match

Dental Insurance

Job summary

Advantech Industries Inc. in Rochester, NY is seeking a Quality Documentation Specialist to compile manufacturing data and assemble final quality data packages for customers.

The role bridges administrative documentation control with light receiving inspection to ensure flawless compliance before shipment. The candidate will review critical quality records, verify product accuracy, and prepare AS9102 FAI forms for aerospace/defense clients, while managing customer portals and ensuring proper

Qualifications

• HS Diploma or GED with equivalent work history.
• 3–5 years of experience in quality documentation, document control, or a related quality role within a precision manufacturing environment (aerospace or defense experience preferred).
• Experience preparing AS9102 First Article Inspection reports is preferred.
• Strong computer skills, with high proficiency in using digital customer portals, MS Office, and document management workflows.
• Strong reading comprehension of technical data, including the ability to interpret blueprints, drawings, engineering revisions, and material specifications. Experience with GD&T preferred.
• Alignment with the requirements and principles of the Advantech Quality Management System and ISO 9001:2015.
• Excellent communication and problem-solving skills to interface directly with suppliers and customers when resolving paperwork missing or errors.
• Capacity to handle changes in business operations and adjust to new situations.
• Ability to work with limited supervision while maintaining meticulous attention to detail.

Responsibilities

• Compile and review final inspection packages for customer submittal at the close of the manufacturing process.
• Perform receiving inspections on parts returned from outside processors and conduct final visual inspections of parts.
• Review critical quality records, including supplier certifications, material test reports (MTRs), purchase orders, drawings, and material specifications.
• Verify product accuracy by cross-referencing part numbers, drawing revisions, and maintaining strict heat traceability.
• Identify missing documentation and proactively communicate with suppliers and customers to resolve documentation discrepancies.
• Prepare AS9102 First Article Inspection (FAI) forms and reports for aerospace and defense clients.
• Manage customer portals, creating required compliance documentation and uploading completed data packages directly to client systems.

Education

HS Diploma or GED

3–5 years experience in quality documentation

AS9102 First Article Inspection reports

Strong computer skills (MS Office & portals)

Reading technical data (GD&T preferred)

ISO 9001:2015 & Advantech QMS

Communication & problem solving

Ability to adapt to change

Self-directed with attention to detail

Job description

Advantech Industries Inc. in Rochester, NY is seeking a Quality Documentation Specialist to compile manufacturing data and assemble final quality data packages for customers.

The role bridges administrative documentation control with light receiving inspection to ensure flawless compliance before shipment. The candidate will review critical quality records, verify product accuracy, and prepare AS9102 FAI forms for aerospace/defense clients, while managing customer portals and ensuring proper