Aerospace Department Administrative Specialist

ERAUINC Embry-Riddle Aeronautical Univ; Daytona Beach (FL); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Tuition coverage

Retirement contributions

Paid time off & holidays

Job summary

Embry-Riddle Aeronautical University in Daytona Beach, FL is seeking an Office Assistant to provide comprehensive administrative and operational support to the Department of Aeronautical Science. You will report to the Department Chair and assist faculty, staff, students, and university partners in a busy academic setting.

The role requires strong written and verbal communication, excellent problem-solving, and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Qualifications

• Demonstrated administrative or office support experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational, problem-solving, and decision-making abilities.

Responsibilities

• Provide daily administrative support to the Department Chair, faculty, adjunct instructors, and staff.
• Assist students, parents, visitors, and other members of the university community.
• Serve as a liaison between the Department of Aeronautical Science and other university departments.
• Order and maintain supplies for the department's supply room and kitchen.
• Prepare and distribute High Altitude Lab participant completion certificates.
• Coordinate and distribute the departmental newsletter.
• Maintain and distribute faculty office-hour schedules and department directories, office lists, and telephone lists.
• Maintain classroom iPads and departmental laptop computers, ensuring that devices are updated, charged, and ready for use.
• Maintain an inventory of department equipment, including computers, monitors, electronics, and related assets.
• Submit facilities work orders and information technology service requests.
• Support departmental and college meetings, conferences, and special events.
• Assist with Family Weekend, Open House, Preview Day, Aviation Week, NTAS, and other university events.
• Serve as the Department of Aeronautical Science point person for designated events by participating in planning meetings, coordinating classroom observations, and organizing faculty and staff volunteers.
• Support event activities by directing visitors, answering questions, and assisting with student and family engagement, laboratory visits, and static displays.

Skills

Microsoft Office

Communication skills

Organization

Customer service

Tools

IT service tickets

Inventory management

Job description

Embry-Riddle Aeronautical University in Daytona Beach, FL is seeking an Office Assistant to provide comprehensive administrative and operational support to the Department of Aeronautical Science. You will report to the Department Chair and assist faculty, staff, students, and university partners in a busy academic setting.

The role requires strong written and verbal communication, excellent problem-solving, and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).