Aeromedical Admin Specialist — DoD Admin Pro (Full/Part-Time)

French Consulting; Warner Robins (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

French Consulting is seeking an Aeromedical Administrative Specialist to support program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division at Headquarters Air Force Reserve Command, Robins Air Force Base. You will act as the administrative backbone behind case managers processing cases daily.

You will prepare reports, manage data across systems, build spreadsheets, and assist with training and coordination for 69 reserve units.

Qualifications

• Proficiency with DoD medical systems of record such as ECT, AIMWTS, and PEPP.
• Strong oral and written communication skills for interaction with coworkers, leadership, and staff.
• Proficiency with PDF software and the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) including building spreadsheets and reports.
• Proficient typing skills.
• Able to obtain and maintain a favorable Tier 1 background investigation.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others.
• Complete required monthly, annual, and ad hoc reports on case processing metrics, data quality, and unit case load.
• Perform clerical and administrative work, including building databases, spreadsheets, and graphics using standard office software.
• Support command evaluation of physical examination statistics to help ensure timely case resolution.
• Assist with planning, preparation, and execution of division training sessions.
• Provide day-to-day advice and assistance to medical personnel across 69 reserve units and three Numbered Air Forces.
• Receive telephone calls and return messages within two duty days of receipt.
• Review and process incoming and outgoing correspondence, materials, publications, and directives, screening items for escalation, referral, or direct handling.
• Coordinate activities with the Aeromedical Consult Service, Recruiting Services, and other referring facilities.
• Update case-related data entry across ECT, AIMWTS, PEPP, and other systems of record outside standard case actions.
• Some Aeromedical Administrative Specialist positions are part-time Co-Work billets, committed at up to 19 hours a week and rotating with other Co-Work staff for scheduling flexibility, with the potential for additional hours if surge work is authorized.

Skills

DoD medical systems

PDF software

Microsoft Office

Typing

Education

High school diploma

Associate degree (preferred)

Tools

ECT

AIMWTS

PEPP

Job description

French Consulting is seeking an Aeromedical Administrative Specialist to support program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division at Headquarters Air Force Reserve Command, Robins Air Force Base. You will act as the administrative backbone behind case managers processing cases daily.

You will prepare reports, manage data across systems, build spreadsheets, and assist with training and coordination for 69 reserve units.