Aeromedical Administrative Specialist

French Consulting; Warner Robins (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

French Consulting is seeking an Aeromedical Administrative Specialist to support program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division at Headquarters Air Force Reserve Command, Robins Air Force Base. You will act as the administrative backbone behind case managers processing cases daily.

You will prepare reports, manage data across systems, build spreadsheets, and assist with training and coordination for 69 reserve units.

Qualifications

• Proficiency with DoD medical systems of record such as ECT, AIMWTS, and PEPP.
• Strong oral and written communication skills for interaction with coworkers, leadership, and staff.
• Proficiency with PDF software and the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) including building spreadsheets and reports.
• Proficient typing skills.
• Able to obtain and maintain a favorable Tier 1 background investigation.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others.
• Complete required monthly, annual, and ad hoc reports on case processing metrics, data quality, and unit case load.
• Perform clerical and administrative work, including building databases, spreadsheets, and graphics using standard office software.
• Support command evaluation of physical examination statistics to help ensure timely case resolution.
• Assist with planning, preparation, and execution of division training sessions.
• Provide day-to-day advice and assistance to medical personnel across 69 reserve units and three Numbered Air Forces.
• Receive telephone calls and return messages within two duty days of receipt.
• Review and process incoming and outgoing correspondence, materials, publications, and directives, screening items for escalation, referral, or direct handling.
• Coordinate activities with the Aeromedical Consult Service, Recruiting Services, and other referring facilities.
• Update case-related data entry across ECT, AIMWTS, PEPP, and other systems of record outside standard case actions.
• Some Aeromedical Administrative Specialist positions are part-time Co-Work billets, committed at up to 19 hours a week and rotating with other Co-Work staff for scheduling flexibility, with the potential for additional hours if surge work is authorized.

Skills

DoD medical systems

PDF software

Microsoft Office

Typing

Education

High school diploma

Associate degree (preferred)

Tools

ECT

AIMWTS

PEPP

Job description

Job Opportunity: Aeromedical Administrative Specialist

We are looking for individuals who want to join our team at Robins Air Force Base, Georgia.

Location

Headquarters Air Force Reserve Command, Robins Air Force Base, Georgia

Start Date

Upon Contract Award / Phase-In Completion

Schedule

Full-time, with part-time Co-Work options available

Make a Difference Behind the Mission

Are you the person who keeps a program's paperwork, data, and reporting on track without being asked twice? Do you want your administrative skill to directly support nearly 70,000 Air Force Reservists?

French Consulting is seeking an Aeromedical Administrative Specialist to support program administration, reporting, and unit customer service for the Aerospace and Operational Medicine Division at Headquarters Air Force Reserve Command, Robins Air Force Base. You'll be the administrative backbone behind the case managers processing cases every day.

What You'll Do

• Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others.
• Complete required monthly, annual, and ad hoc reports on case processing metrics, data quality, and unit case load.
• Perform clerical and administrative work, including building databases, spreadsheets, and graphics using standard office software.
• Support command evaluation of physical examination statistics to help ensure timely case resolution.
• Assist with planning, preparation, and execution of division training sessions.
• Provide day-to-day advice and assistance to medical personnel across 69 reserve units and three Numbered Air Forces.
• Receive telephone calls and return messages within two duty days of receipt.
• Review and process incoming and outgoing correspondence, materials, publications, and directives, screening items for escalation, referral, or direct handling.
• Coordinate activities with the Aeromedical Consult Service, Recruiting Services, and other referring facilities.
• Update case-related data entry across ECT, AIMWTS, PEPP, and other systems of record outside standard case actions.
• Some Aeromedical Administrative Specialist positions are part-time Co-Work billets, committed at up to 19 hours a week and rotating with other Co-Work staff for scheduling flexibility, with the potential for additional hours if surge work is authorized.

Who You Are

• You keep a report on schedule even when six other things are competing for your afternoon.
• You write clearly enough that a commander doesn't have to call and ask what you meant.
• You answer the phone like the person on the other end is the only thing on your desk.
• You spot the item that needs escalating instead of letting it sit in the inbox.

Qualifications

• Working knowledge of, or demonstrated ability to rapidly acquire proficiency in, DoD and Air Force medical systems of record such as ECT, AIMWTS, and PEPP.
• Strong oral and written communication skills, with the ability to communicate effectively with coworkers, unit leadership, and Major Command staff.
• Proficiency with PDF software and the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), including building spreadsheets and reports.
• Proficient typing skills.
• Able to obtain and maintain a favorable Tier 1 background investigation or equivalent.

Preferred

• Prior administrative or program-support experience in a military or federal health care setting.
• Experience producing recurring management reports or metrics packages.

Education & Certifications

• High school diploma or equivalent, plus demonstrated administrative, data-entry, or program-support experience; this is a non-clinical role and the PWS does not require a health-related degree or license.

Desired

• Associate's degree or higher in health administration, business administration, or a related field.

Why You'll Love It Here

• You'll be the connective tissue for a program that keeps nearly 70,000 reservists medically ready.
• Full-time or part-time Co-Work schedules available, Monday through Friday within 0800 to 1600 Eastern; full-time staff receive federal holidays and Family/Down Days off.
• On-site at Robins Air Force Base, with situational telework available once approved.
• A role where your organizational skills are the whole point, not an afterthought.

Equal Opportunity & Legal Notices (Georgia)

French Consulting is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Employment with French Consulting is at-will, consistent with Georgia law: either party may end the employment relationship at any time, for any lawful reason not prohibited by law. French Consulting participates in E-Verify and confirms the employment eligibility of every newly hired employee through the federal E-Verify system, consistent with Georgia's Illegal Immigration Reform and Enforcement Act (O.C.G.A. § 13-10-91).

French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.