AEC Proposal Writer & InDesign Specialist

SOCOTEC; New York (NY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Paid vacation and holidays

Professional development

Job summary

SOCOTEC is seeking a Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices.

This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC environment.

Qualifications

• 1 to 4 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the AEC industries.
• Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, styles, tables, image placement, and final production of polished proposal documents.
• Strong writing, editing, proofreading, organization, and deadline-management skills.
• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work in-office four days per week.

Responsibilities

• Lead and coordinate proposals and qualifications packages, letters of interest, and interview materials for various opportunities.
• Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
• Support familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
• Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

Skills

Proposal writing

Editing

Proofreading

Project coordination

Team collaboration

Education

Bachelor’s degree in Marketing/Communications/English/Journalism/Architecture/Engineering/Construction Management

Tools

Adobe InDesign

Deltek Vantagepoint

Microsoft Office

SharePoint

Adobe Illustrator

Job description

SOCOTEC is seeking a Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices.

This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC environment.