AEC Proposal Writer & InDesign Specialist

SOCOTEC; Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Paid vacation and holidays

Professional development opportunities

Job summary

SOCOTEC is seeking a Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices.

This role is ideal for a proposal professional who turns technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment.

Qualifications

• 1 to 4 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation.
• Proficiency with Adobe InDesign, including layout, master pages, styles, tables and final production of polished proposals.
• Strong writing, editing, proofreading, organization, and deadline-management skills.
• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work in-office four days per week.

Responsibilities

• Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for various opportunities.
• Review RFP/RFQ requirements, develop compliance outlines, identify forms and attachments, and manage proposal schedules from kickoff through submission.
• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
• Support familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
• Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
• Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.

Skills

Proposal writing

Adobe InDesign proficiency

Editing

Project coordination

Deadline management

Education

Bachelor's degree in marketing, communications, English, journalism, architecture, engineering, construction management, or related field

Tools

Deltek Vantagepoint

Deltek Vision

Adobe Illustrator

Adobe Photoshop

Acrobat

SharePoint

Job description

SOCOTEC is seeking a Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices.

This role is ideal for a proposal professional who turns technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment.