Senior Proposal Writer/ Proposal Specialist

SOCOTEC; Coral Gables (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k)

Paid vacation and holidays

Job summary

SOCOTEC is hiring a Senior Proposal Writer in Coral Gables, Florida to support the proposals team across various sectors. As an essential role, you will lead proposals, craft compelling narratives, and ensure the quality and compliance of all submissions.

The candidate will work in office four days a week with one day of remote work as needed. Significant experience with Adobe InDesign and a background in AEC consulting is crucial for success.

Qualifications

• 3 to 7 years of experience in proposal writing or marketing.
• Proficient in Adobe InDesign for polished document layout.
• Strong writing, editing, and deadline-management skills.

Responsibilities

• Lead and coordinate proposals and qualifications packages.
• Write and edit technical narratives and project approaches.
• Provide quality control for proposal content prepared by others.

Skills

Proposal writing

Adobe InDesign

Technical writing

Organizational skills

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Deltek Vantagepoint

Job description

Job Description

SOCOTEC is seeking a Florida-based Senior Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment.

The position may be based in any SOCOTEC Florida office location, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required.

What You Will Do

• Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.


• Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.


• Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.


• Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand‑aligned, and easy for evaluators to review.


• Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.


• Support Florida-focused pursuits by developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.


• Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on‑time submissions.


• Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.


• Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.


• Participate in daily proposal team check‑ins and help prioritize competing deadlines across multiple active pursuits.

What Will Make You Successful

• You can quickly understand technical AEC services and translate them into persuasive, client‑focused proposal language.


• You are highly organized, deadline‑oriented, and able to manage multiple assignments without losing accuracy or compliance details.


• You have strong layout judgment and can produce clean, professional InDesign documents without heavy oversight.


• You are comfortable working in person with principals and project teams, asking good questions, and moving assignments forward.


• You understand that successful proposals require both responsive writing and disciplined production.

Qualifications

• 3 to 7 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.


• Significant hands‑on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.


• Strong writing, editing, proofreading, organization, and deadline‑management skills.


• Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.


• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.


• Ability to work in‑office four days per week in a SOCOTEC Florida office location.

Preferred Qualifications

• Experience with AEC public‑sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.


• Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.


• Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.


• Bachelor’s degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.


• APMP, SMPS, CPSM, or similar professional involvement is a plus.

Additional Information

SOCOTEC offers a comprehensive benefits package that includes medical, dental, and vision coverage; 401(k); paid vacation; holidays; and opportunities for professional development. Benefits may vary by eligibility and location.

For more information, please visit www.socotec.us

Job Type: Full‑Time, four days per week in‑office and up to one day per week remote.

Travel: Limited local or regional travel may be requested for proposal meetings, interviews, or business development support.

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.