AEC Proposal Specialist | InDesign Expert | Hybrid

Childers Architect; Tulsa (OK); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Childers Architect in Tulsa, OK is seeking an experienced Proposal Specialist to join our Marketing and Business Development team. You will manage the full proposal lifecycle, from RFPs through final submission, coordinating with leadership, architects, and project teams to produce compelling, compliant submissions.

The ideal candidate has deep knowledge of the AEC industry, exceptional Adobe InDesign skills, and a proven track record of delivering high-quality responses on tight deadlines.

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field.
• 3–5 years of proposal development experience within the AEC industry.
• Independent management of RFPs, RFQs, SOQs and complex submissions.
• Advanced proficiency in Adobe InDesign.
• Strong writing, editing, proofreading and attention to detail.

Responsibilities

• Independently coordinate and manage the complete proposal development process.
• Review RFPs, RFQs, SOQs to identify requirements, deadlines and instructions.
• Develop schedules, compliance matrices, content outlines, timelines.
• Lead kickoff meetings and coordinate marketing, BD, technical staff and leadership.
• Organize all proposal components including summaries, qualifications, resumes and docs.
• Develop compelling content that communicates qualifications and advantages.
• Tailor proposals to client needs and evaluation criteria.
• Coordinate content with architects, engineers, consultants, project managers and leadership.
• Ensure submissions are accurate, compliant and well-presented.
• Manage multiple proposals with strict deadlines and quality standards.
• Oversee final quality control, production, packaging and submission.
• Coordinate interviews and shortlist materials when selected.

Skills

Adobe InDesign

Graphic Design

AEC Knowledge

BD Collaboration

Education

Bachelor's degree or equivalent in Marketing/Communications/Graphic Design/English/Business

Tools

Adobe InDesign

Job description

Childers Architect in Tulsa, OK is seeking an experienced Proposal Specialist to join our Marketing and Business Development team. You will manage the full proposal lifecycle, from RFPs through final submission, coordinating with leadership, architects, and project teams to produce compelling, compliant submissions.

The ideal candidate has deep knowledge of the AEC industry, exceptional Adobe InDesign skills, and a proven track record of delivering high-quality responses on tight deadlines.