Proposal & Marketing Coordinator

LHH; Town of Texas (WI); Hybrid; USD 52,000 - 70,000; Full time

Job summary

LHH is recruiting a Proposal & Marketing Coordinator for a permanent opportunity with our client in the Dallas area. The role supports proposal development, marketing initiatives, and business development efforts for a growing AEC firm.

The ideal candidate has hands-on AEC industry experience and strong Adobe InDesign skills, with the ability to manage multiple deadlines in a fast-paced, collaborative environment. This is a hybrid role at our client’s office in Dallas.

Qualifications

• Previous proposal coordination or marketing experience within the AEC industry is required.
• Bachelor’s degree in Marketing, Communications, Journalism, English, Graphic Design, Business, or a related field preferred.
• Proficiency in Adobe InDesign is required, with the ability to create polished, visually organized proposal and marketing materials.

Responsibilities

• Coordinate and develop proposals, statements of qualifications, presentations, and other pursuit materials from kickoff through final submission.
• Partner with project managers, technical teams, and leadership to gather content, confirm requirements, and ensure proposal materials are accurate, compliant, and compelling.
• Create, format, and edit proposal documents using Adobe InDesign while maintaining brand consistency, strong layout design, and visual organization.
• Review RFP/RFQ requirements, build proposal schedules, track deliverables, and help keep contributors aligned with deadlines.
• Write, edit, and proofread proposal content, resumes, project descriptions, case studies, and boilerplate materials.
• Maintain and update marketing assets, including project sheets, employee resumes, templates, proposal content libraries, and graphics.
• Support interview preparation, presentations, leave‑behinds, and other business development materials as needed.
• Assist with social media management, including content planning, post creation, scheduling, and coordination with the firm’s broader marketing strategy.
• Support additional marketing initiatives such as email campaigns, website updates, event coordination, award submissions, and internal communications.
• Collaborate with internal stakeholders to ensure all marketing and proposal materials are polished, on brand, and delivered on time.

Skills

Proposal coordination

Marketing support

Adobe InDesign

Cross-functional collaboration

Content development

Education

Bachelor’s degree in Marketing, Communications, Journalism, English, Graphic Design or related field

Tools

Adobe InDesign

Job description

LHH is currently recruiting for a Proposal & Marketing Coordinator for a permanent opportunity with our client in the Dallas area. This role will support proposal development, marketing initiatives, and business development efforts for a growing AEC firm. The ideal candidate will have hands‑on AEC industry experience, strong Adobe InDesign skills, and the ability to manage multiple deadlines in a fast-paced, collaborative environment. This is a hybrid opportunity at our client’s office in the Dallas area.

Responsibilities:

• Coordinate and develop proposals, statements of qualifications, presentations, and other pursuit materials from kickoff through final submission.
• Partner with project managers, technical teams, and leadership to gather content, confirm requirements, and ensure proposal materials are accurate, compliant, and compelling.
• Create, format, and edit proposal documents using Adobe InDesign while maintaining brand consistency, strong layout design, and visual organization.
• Review RFP/RFQ requirements, build proposal schedules, track deliverables, and help keep contributors aligned with deadlines.
• Write, edit, and proofread proposal content, resumes, project descriptions, case studies, and boilerplate materials.
• Maintain and update marketing assets, including project sheets, employee resumes, templates, proposal content libraries, and graphics.
• Support interview preparation, presentations, leave‑behinds, and other business development materials as needed.
• Assist with social media management, including content planning, post creation, scheduling, and coordination with the firm’s broader marketing strategy.
• Support additional marketing initiatives such as email campaigns, website updates, event coordination, award submissions, and internal communications.
• Collaborate with internal stakeholders to ensure all marketing and proposal materials are polished, on brand, and delivered on time.

Qualifications:

• Previous proposal coordination or marketing experience within the AEC industry is required.
• Bachelor’s degree in Marketing, Communications, Journalism, English, Graphic Design, Business, or a related field preferred.
• Proficiency in Adobe InDesign is required, with the ability to create polished, visually organized proposal and marketing materials.
• Ability to manage multiple proposals and marketing projects simultaneously while staying organized and deadline‑driven.
• Strong attention to detail and ability to review documents for compliance, accuracy, formatting, and brand consistency.
• Experience working cross‑functionally with technical teams, project managers, business development leaders, and marketing stakeholders.
• Experience supporting social media, content creation, or broader marketing initiatives preferred.
• Ability to work hybrid at our client’s office in the Dallas area.