Proposal Coordinator - AEC Bid Specialist (InDesign)

Westwood-Professional-Services; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Proposal Coordinator to join our Dallas, TX or Fort Worth office.

You will manage end-to-end preparation of proposals, SOQs, and RFQs, collaborating with PMs, engineers, and SMEs to craft competitive, compliant submissions that showcase Westwood's strengths. The ideal candidate has AEC industry experience and a proven ability to create pursuit materials, with strong writing and layout skills.

Qualifications

• Bachelor's degree in a related field and 2–5 years of experience in pursuit materials or proposals.
• Experience creating SOQs, RFQs, and executive summaries for AEC clients.
• Strong writing, editing, and graphic design skills with attention to branding.

Responsibilities

• Dissect bid requirements and timelines for proposals, RFQs, and SOQs.
• Collaborate with PMs, engineers, and SMEs to draft and refine technical narratives and scope details.
• Format, edit, and produce proposal documents ensuring consistency and brand alignment.
• Manage schedules and milestones to guarantee on-time submissions.
• Maintain libraries of past project profiles, resumes, and boilerplate content.
• Support creation of graphics, presentations, and leave-behind materials for client short-lists.

Skills

Adobe InDesign

Adobe Creative Suite

Project coordination

writing and grammar

brand consistency

deadline management

self-motivation

market understanding

Education

Bachelor's degree in Business, Communications, Journalism, Marketing, Graphic Design or related field

Tools

Deltek Vantagepoint

Job description

Westwood Professional Services, Inc. is seeking a Proposal Coordinator to join our Dallas, TX or Fort Worth office.

You will manage end-to-end preparation of proposals, SOQs, and RFQs, collaborating with PMs, engineers, and SMEs to craft competitive, compliant submissions that showcase Westwood's strengths. The ideal candidate has AEC industry experience and a proven ability to create pursuit materials, with strong writing and layout skills.