AEC Project Admin – Hybrid Growth & Impact

ADP, Inc.; Fort Lauderdale (FL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work

Health insurance

401k retirement plan

Life & disability insurance

Learning & development

Job summary

Stratus is seeking an Administrative Assistant / Project Administrator to provide comprehensive administrative support to architecture, engineering, and construction teams. You will coordinate documentation, assist with client communications, and help ensure smooth project operations.

The role requires an associate degree and 3+ years of administrative experience, with strong MS Office skills and familiarity with PM tools. Hybrid work and full-time employment are offered.

Qualifications

• Associate degree in Business Administration, Office Administration, or related field preferred.
• Minimum of 3 years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Assist in preparing, organizing, and maintaining construction project files, including contracts, drawings, and correspondence.
• Support the review and processing of basic construction documents such as submittals, RFIs, and meeting minutes.
• Help track schedules and project updates in coordination with administrators and project managers.
• Attend internal team meetings, taking notes, and distributing summaries as needed.
• Manage data entry and upkeep of project management systems and logs.
• Provide general administrative support including scheduling, filing, scanning, typing and communication support.
• Follow up with clients, contractors and consultants under supervision to gather information or distribute documents.
• Maintain confidential employee, client, financial, and business information with discretion and professionalism.
• Support office operations, including supply management, facility coordination, and general administrative functions.
• Assist with onboarding activities for new employees, including scheduling, documentation preparation, and coordination with internal departments.
• Assist with invoice processing, vendor coordination, purchase requests, and project-related administrative tasks.
• Coordinate travel arrangements, expense reporting, and reimbursement documentation for assigned team members.
• Provide administrative support to project managers, architects, engineers, and leadership teams to ensure efficient daily operations.
• Prepare, format, edit, and distribute professional correspondence, reports, proposals (as needed), contracts, presentations, and project documentation.

Skills

Microsoft Office Suite

Administrative coordination

Client communication

Attention to detail

General administrative support

Education

Associate degree in Business Administration or related

Tools

ProCore

NewForma

Bluebeam

Job description

Stratus is seeking an Administrative Assistant / Project Administrator to provide comprehensive administrative support to architecture, engineering, and construction teams. You will coordinate documentation, assist with client communications, and help ensure smooth project operations.

The role requires an associate degree and 3+ years of administrative experience, with strong MS Office skills and familiarity with PM tools. Hybrid work and full-time employment are offered.