AEC Project Administrator: Growth & Impact

Apex Companies; Woburn (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Company-subsidized medical and dental

401k match

Tuition assistance

Job summary

Apex Companies in Woburn, MA seeks a Project Administrator to support project managers and technical teams with administrative, contractual, and coordination tasks. The role mentions a $5,000 sign-on bonus and a fast-paced environment with diverse projects in civil and environmental sectors.

Applicants should have 3+ years in admin or project coordination, a related degree, and proficiency in Microsoft Office 365 and SharePoint. Local office presence is required.

Qualifications

• 3+ years of experience in administrative support or project coordination.
• Prior AEC/engineering environment experience preferred.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Assist Project Managers with contract administration, drafting and tracking documents.
• Set up projects in internal systems; ensure budgets and billing rates accuracy.
• Coordinate schedules, deadlines, and deliverables with staff and partners.
• Maintain project files and QA/QC forms in SharePoint or designated systems.
• Support invoices, accounts payable, and monthly billing cycles.

Skills

Strong organizational skills

Excellent written and verbal comms

Time management

Education

Associate's or Bachelor's degree in Business Administration / Project Management / Engineering / Environmental Science

Tools

Microsoft Office 365

SharePoint

Microsoft Teams

Job description

Apex Companies in Woburn, MA seeks a Project Administrator to support project managers and technical teams with administrative, contractual, and coordination tasks. The role mentions a $5,000 sign-on bonus and a fast-paced environment with diverse projects in civil and environmental sectors.

Applicants should have 3+ years in admin or project coordination, a related degree, and proficiency in Microsoft Office 365 and SharePoint. Local office presence is required.