Project Administrator

Colliers Engineering & Design; Seattle (WA); On-site; USD 46,000 - 67,000; Full time

Benefits offered by this job

Healthcare plan

Paid time off

Holidays

401K with company match

Career development

Job summary

MG2 in Seattle, WA, seeks a Project Administrator to support multiple client projects, keep teams organized, and help deliver on time and on budget. You’ll coordinate reporting, schedules, and financials under Program and Account Managers while building strong relationships with internal and external stakeholders.

Ideal candidates have 3+ years of admin experience, strong MS Office and Smartsheet skills, and a proactive, confidential approach to handling sensitive information in a fast-paced,

Qualifications

• High School GED or equivalent.
• 3+ years administrative and/or related experience.
• Proficiency with the Microsoft Office suite; intermediate Excel.
• Experience supporting multiple projects and clients.
• Experience in the AEC industry.
• Smartsheet experience.
• Prioritization and proactive problem solving.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Facilitates studio rhythm of business.
• Coordinates consistent project and client reporting.
• Monitors project budgets and forecasts on all program projects.
• Reviews and analyzes project financial performance.
• Tracks risks and issues and supports resolution.
• Coordinates staffing and milestone schedule maintenance.
• Handles RFIs, submittals, and coordination with contractors and consultants.

Skills

Communication skills

Prioritization

Relationship building

Adaptability

Education

High School diploma or GED

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Smartsheet

Excel

Job description

Overview

Are you a highly organized professional who thrives in a collaborative, fast-paced environment? MG2, an affiliate of Colliers Engineering & Design is seeking a Project Administrator to join our team in Seattle, WA. As a Project Administrator, you'll play a vital role in supporting impactful projects for one or multiple clients, helping teams stay organized, informed, and on track for success. Leveraging your strong interpersonal and communication skills, you'll build positive relationships with internal stakeholders, external clients, consultants, and project teams while serving as a key contributor to project execution and delivery.

In this role, you'll support high-level project administration activities, monitor and analyze project accounts, and provide critical reporting and coordination under the guidance of Program Managers and Account Managers. This is an excellent opportunity for someone who enjoys balancing project coordination, financial tracking, and relationship management while making a meaningful impact across multiple initiatives.

Responsibilities

• Facilitates studio rhythm of business.
• Coordinates consistent project and client reporting.
• Ensures project work plans, budgets, forecasts on all program projects are being updated on the appropriate cycles; assists project managers in this activity as needed.
• Reviews and analyzes project financial performance.
• Risk and issue tracking and escalation.
• Facilitates studio / project staffing with follow up.
• Milestone schedule generation, coordination and maintenance.
• Construction Administration coordination, including distribution and oversight of RFIs and submittals processing, internally and externally.
• Executes archiving and project closeout procedures to satisfy contract requirements, including general contractor and consultant coordination in partnership with project manager.
• Assists with landlord approvals, jurisdiction research and permit coordination.
• Posts drawing sets and distributes according to client requirements.
• Facilitates project team correspondence (project meeting minutes, field reports, punch-lists and jurisdictional permit comments).
• Manages multiple conflicting priorities successfully while maintaining composure where resistance to change is met.
• Supports the implementation of process change initiatives, varying in complexities from conception through delivery.
• Audits reporting and risk escalation as assigned.
• Proactively pursues opportunities for creating new efficiencies within the team and continued improvement of work processes.
• Works across teams and markets on projects as assigned with various stakeholders.
• Handles sensitive matters with complete confidentiality.

Qualifications

• High School GED or equivalent.
• 3+ years of administrative and/or related experience.
• Microsoft Office suite proficiency with intermediate skills in Excel.
• Experience supporting multiple projects and clients.
• Bachelor’s degree or equivalent experience.
• Experience in the AEC industry.
• Smartsheet experience.
• Prioritization and proactive problem solver.
• Excellent communication skills, including consultation skills.
• Resourceful nature and ability to anticipate and adapt to change.
• Ability to network effectively with a wide variety of stakeholders.
• Ability to establish strong relationships with cross functional teams and studio/ market of focus.
• Strong comfort level with technology.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $33.39 to $48.60 per hour (depending on qualifications)

What We Offer

At MG2, an affiliate of Colliers Engineering & Design, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability and Inclusion & Belonging. We promote MG2 culture firmwide and within each of our offices through monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 – Join our growing firm today!

MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.
• Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.
• Employer sponsored Family Planning Program and employer Paid Parental Leave.
• Learning & Career Development opportunities.
• Employee Wellness and Employee Assistance Program.
• Participation in a 401K program including eligible company match percentage, after waiting period.