AEC Project Administrator — Hybrid & Growth

Page Interworks, PA; Fort Lauderdale (FL); Híbrido; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work

Health insurance

401k retirement plan

Life Insurance

Short-Term Disability

Long-Term Disability

Descripción de la vacante

Stratus is seeking an Administrative Assistant / Project Administrator to provide comprehensive administrative support within the Architecture, Engineering, and Construction environment in Fort Lauderdale. You will coordinate documentation, manage project files, assist with client communications, and help ensure efficient office operations across project teams.

The role requires an Associate degree in a related field and at least 3 years of admin experience, with proficiency in Microsoft Office

Formación

• Associate degree in Business Administration, Office Administration, or related field.
• Minimum of 3 years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Responsabilidades

• Assist in organizing construction project files, including contracts, drawings, and correspondence.
• Support review and processing of basic construction documents such as submittals, RFIs, and meeting minutes.
• Help track schedules and project updates in coordination with administrators and project managers.
• Attend internal team meetings, take notes, and distribute summaries as needed.
• Manage data entry and upkeep of project management systems and logs.
• Provide general administrative support including scheduling, filing, scanning, typing and communication support.
• Follow up with clients, contractors and consultants under supervision to gather information or distribute documents.
• Maintain confidential employee, client, financial, and business information with discretion and professionalism.
• Support office operations, including supply management, facility coordination, and general administrative functions.
• Assist with onboarding activities for new employees, including scheduling, documentation preparation, and coordination with internal departments.
• Assist with invoice processing, vendor coordination, purchase requests, and project-related administrative tasks.
• Coordinate travel arrangements, expense reporting, and reimbursement documentation for assigned team members.
• Provide administrative support to project managers, architects, engineers, and leadership teams to ensure efficient daily operations.
• Prepare, format, edit, and distribute professional correspondence, reports, proposals (as needed), contracts, presentations, and project documentation.

Educación

Associate degree in Business Administration, Office Administration, or related field

Herramientas

ProCore

NewForma

Bluebeam

Microsoft Office

Descripción del empleo

Stratus is seeking an Administrative Assistant / Project Administrator to provide comprehensive administrative support within the Architecture, Engineering, and Construction environment in Fort Lauderdale. You will coordinate documentation, manage project files, assist with client communications, and help ensure efficient office operations across project teams.

The role requires an Associate degree in a related field and at least 3 years of admin experience, with proficiency in Microsoft Office