Advising Coordinator/Office Aide

Weber State University; Ogden, Northern (UT, KY); Hybrid; USD 18,000 - 23,000; Part time

Job summary

Weber State University is seeking an Advising Coordinator for the Professional Sales department. This part-time role (20 hours per week) supports the 350+ students by handling inquiries, data entry, scheduling, and documentation, while serving as receptionist when needed.

Familiarity with social media content, phone/email etiquette, and basic office software is required. Work hours are Mon–Fri, 8:00 am–5:00 pm, with scheduling flexibility within the window.

Qualifications

• Current WSU Freshman through Junior Professional Sales students
• Familiar with Adobe Office Suite or Microsoft
• Phone/email etiquette and social media content creation

Responsibilities

• Data entry and maintaining accurate records and communications
• Calling and emailing students about degree requirements
• Booking appointments, copying, filing, preparing flyers and handouts
• Email distribution and general receptionist duties for the advisor and department

Skills

Phone etiquette

Email etiquette

Social media content creation

Education

Currently enrolled Freshman–Junior in Professional Sales

Tools

Adobe Office Suite

Microsoft Office

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Requisition Number

Requisition Number H01609P

Position Category

Position Category Hourly/Work Study

Campus Location

Campus Location Weber State University - Ogden, UT

Hours per week

20

Months per year

9

Hourly Pay Rate

Hourly Pay Rate $15.00

As the Advising Coordinator, you will serve as the first point of contact, liaison, and gatekeeper for the Professional Sales department's advising.
With over 350 students in the Professional Sales major, and only one part-time advisor, your support is essential in managing inquiries and ensuring students are directed to the right resources.

Your advising responsibilities will include, but are not limited to, data entry, calling and emailing students about degree requirements, booking appointments, copying, filing, preparing flyers and handouts, maintaining accurate and organized records and communications, and email distribution. On occasion, you will act as a receptionist for the advisor and the Professional Sales department. You may assist other faculty and staff with similar duties and projects.

The position is part-time at 20 hours per week, which you may schedule anytime between Monday and Friday, 8:00 am - 5:00 pm.

Required Qualifications

Current WSU Freshman through Junior Professional Sales students, phone/email etiquette and social media experience with content creation, familiar with Adobe Office Suite or Microsoft.

Preferred Qualifications

Professional Sales Student
Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.
If you are unsure if you are eligible for the Federal Work Study Program, contact the Financial Aid office at 801-626-7569. Skills:

Physical Activity of this position Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).