Advising Coordinator/Office Aide

Weber State University; Ogden (UT); On-site; USD 17,000 - 24,000; Part time

Job summary

Weber State University seeks an Advising Coordinator/Office Aide to support the Professional Sales department. You will handle inquiries, data entry, and communications for over 350 students, directing them to the right resources and scheduling advising appointments.

The role is part-time (20 hours/week) with a flexible Monday–Friday schedule, 8:00 am–5:00 pm. Prior etiquette and office software experience are preferred.

Qualifications

• Current WSU Freshman through Junior Professional Sales students.
• Strong phone and email etiquette with professional communication.
• Experience with social media content creation and posting.
• Familiar with Adobe Office Suite or Microsoft Office.

Responsibilities

• Data entry and maintaining accurate student records.
• Call and email students about degree requirements and resources.
• Book appointments and coordinate advising activities.
• Copy, file, and prepare flyers and handouts for the department.
• Maintain organized communications and email distribution lists.
• Serve as receptionist for the advisor and department when needed.

Skills

Phone etiquette

Email etiquette

Social media content creation

Tools

Adobe Office Suite

Microsoft Office

Job description

Advising Coordinator/Office Aide

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title | Advising Coordinator/Office Aide

Requisition Number | H01609P

Position Category | Hourly/Work Study

Campus Location | Weber State University - Ogden, UT

Hours per week | 20

Months per year | 9

Alternate work schedule |

Pay Grade |

Salary |

Hourly Pay Rate | $15.00

FLSA |

Job Summary/Basic Function | As the Advising Coordinator, you will serve as the first point of contact, liaison, and gatekeeper for the Professional Sales department’s advising. With over 350 students in the Professional Sales major, and only one part-time advisor, your support is essential in managing inquiries and ensuring students are directed to the right resources. Your advising responsibilities will include, but are not limited to, data entry, calling and emailing students about degree requirements, booking appointments, copying, filing, preparing flyers and handouts, maintaining accurate and organized records and communications, and email distribution. On occasion, you will act as a receptionist for the advisor and the Professional Sales department. You may assist other faculty and staff with similar duties and projects.

Job Summary/Basic Function | The position is part-time at 20 hours per week, which you may schedule anytime between Monday and Friday, 8:00 am – 5:00 pm.

Required Qualifications | Current WSU Freshman through Junior Professional Sales students, phone/email etiquette and social media experience with content creation, familiar with Adobe Office Suite or Microsoft.

Preferred Qualifications | Professional Sales Student

Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.

Preferred if you are Federal Work Study eligible and have Work Study Certification Card from the Financial Aid Office before applying.

If you are unsure if you are eligible for the Federal Work Study Program, contact the Financial Aid office at 801-626-7569. Skills:

Background Check? | No

Posting Detail Information

Job Open Date | 09/08/2026

Review Date | 09/10/2026

Job Close Date | 09/17/2026

Open Until Filled | No

Quick Link for Direct Access to Posting | https://jobs.weber.edu/postings/21017

ADA Essential Job Function

Physical Activity of this position | Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision. | Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter
3. List of References with Contact Info

3848 Harrison Blvd. Ogden, Utah 84408

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