Advancement Services Manager

Kids for the Future; Warminster Township (Bucks County); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive benefits package

403(b) retirement plan with employer

Employer-paid life insurance

Medical, dental, and vision insurance

Paid time off including school breaks

Collaborative mission-focused work

Job summary

Archbishop Wood High School in Warminster, PA, seeks an Advancement Services Manager to join the Office of Institutional Advancement. This full-time, exempt role provides donor stewardship, data integrity, and analytics to support annual giving, major gifts, and campaigns.

You will manage Raiser's Edge NXT, produce reports and dashboards, and coordinate acknowledgments, gift processing, and donor recognition. A Bachelor's degree and 3–5 years in advancement are preferred.

Qualifications

• Bachelor's degree preferred and 3–5 years in advancement or related field.
• Experience with Raiser's Edge NXT or similar CRM software.
• Strong organizational, analytical, and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage Raiser's Edge NXT donor records with accuracy and security.
• Process gifts and pledges including recurring gifts and stock gifts.
• Maintain donor records, coding, campaigns, and fundraising tracking.
• Create reports, dashboards, and donor analytics to support initiatives.
• Monitor data quality and perform regular audits.
• Provide analytical reports on donor retention and campaign performance.
• Oversee donor stewardship, acknowledgments, and recognition programs.
• Coordinate scholarship stewardship, donor communications.
• Support alumni engagement and stewardship events.

Skills

Excellent organizational skills

Analytical abilities

Written and verbal communication

Education

Bachelor's degree preferred

Tools

Raiser's Edge NXT

CRM software

Google Workspace

Microsoft Office

Job description

• Job Category Advancement Services Manager
• Employee Type FT Exempt

Contact information

Description

Advancement Services Manager

Office of Institutional Advancement

Archbishop Wood High School
Warminster, Pennsylvania

Join Our Mission

About Archbishop Wood High School

Archbishop Wood High School is a premier Catholic college preparatory school dedicated to forming young men and women of faith, excellence, leadership, and service. Guided by our motto, "Faithfulness Merits the Crown," we are committed to developing the leaders of tomorrow through academic excellence, spiritual formation, and a vibrant school community.

Archbishop Wood High School is seeking a highly organized, mission-driven professional to serve as our Advancement Services Manager. This full-time position is an integral member of the Office of Institutional Advancement, providing operational excellence, donor stewardship, and data management that support the school's philanthropic mission.

Working closely with the Director of Institutional Advancement, the Advancement Services Manager will ensure every donor receives exceptional stewardship while maintaining the systems, reporting, and analytics that drive fundraising success. This position plays a vital role in supporting annual giving, major gifts, grants, alumni engagement, special events, and future campaign initiatives.

If you are passionate about Catholic education, relationship building, data integrity, and making a meaningful impact, we invite you to join our team.

Position Responsibilities

Database Management

• Manage all aspects of Raiser's Edge NXT, ensuring the accuracy, integrity, and security of constituent and donor records.
• Process and reconcile gifts, pledges, recurring gifts, matching gifts, stock gifts, and other charitable contributions.
• Maintain constituent records, donor coding, campaign assignments, and fundraising tracking.
• Create reports, queries, dashboards, exports, mailing lists, and donor analytics to support advancement initiatives.
• Monitor data quality through regular audits, duplicate record management, and data clean-up.
• Track fundraising performance and provide analytical reports on donor retention, acquisition, campaign performance, and fundraising trends.

Donor Stewardship & Recognition

• Execute and maintain our comprehensive stewardship program to ensure every donor receives timely, meaningful, and personalized acknowledgment.
• Coordinate gift acknowledgments, tax receipts, thank-you letters, donor calls, and stewardship communications.
• Oversee student thank-you note initiatives and donor impact reporting.
• Manage donor recognition societies, giving clubs, and annual recognition publications.
• Coordinate scholarship stewardship, including recipient letters, donor reports, and scholarship recognition events.
• Coordinate donor appreciation events, receptions, stewardship activities, and recognition programs.
• Support fundraising events by managing guest lists, registrations, seating, sponsorship tracking, and post-event stewardship.
• Assist with alumni engagement and stewardship opportunities.

Qualifications

• Bachelor's degree preferred.
• Three to five years of experience in advancement services, fundraising operations, donor relations, nonprofit administration, or a related field.
• Experience with Raiser's Edge NXT or comparable constituent relationship management (CRM) software.
• Strong proficiency in Google Workspace & Microsoft Office.
• Excellent organizational, analytical, written, and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Commitment to Catholic education and the mission of Archbishop Wood High School.

Archbishop Wood High School offers a competitive salary commensurate with experience and a comprehensive benefits package, including:

• Competitive salary based on qualifications and experience
• Full-time, 12-month position
• Generous paid time off, including school holidays
• 403(b) retirement plan with employer match beginning immediately
• Employer-paid life insurance
• Medical, dental, and vision insurance
• A collaborative, mission-focused work environment dedicated to educating the leaders of tomorrow

Archbishop Wood High School is an Equal Opportunity Employer committed to fostering a welcoming and inclusive workplace consistent with its Catholic mission.