Database & Prospect Manager

Archmere Academy; Claymont (DE); On-site; USD 65,000 - 90,000; Full time

Job summary

Archmere Academy in Delaware seeks a Database & Prospect Manager to ensure the health and integrity of the Raiser's Edge database and to proactively research key constituents for senior leaders. You will manage gifts and pledges, process transactions, and support finance reconciliations.

The role emphasizes donor research, prospect management, timely acknowledgments, and collaboration with the Development team to maintain data quality and program success.

Qualifications

• Bachelor’s degree required.
• 3-5 years of direct Raiser's Edge experience.
• Knowledge of fundraising principles and best practices.
• Experience with donor research tools such as Wealth Engine.
• Excellent written and oral communication skills.
• Microsoft Office suite expertise.
• Detail-oriented and data-driven self-starter.

Responsibilities

• Database Management: Accurate entry/recording of gifts to annual, capital, and planned giving programs; multi-year pledge management, reporting, and follow-up; processing credit card transactions and electronic transfers; serve as point person for finance office reconciliations; appropriate and timely acknowledgement of gifts (48-hour response); maintain and update biographical and demographic information; create lists for mailings, event invitations, and donor visits; work with the Director of Advancement to create and execute database policies and best practices.

Skills

Communication skills

Detail-oriented

Data-driven

Raiser's Edge experience

Education

Bachelor’s Degree

Tools

Microsoft Office

Wealth Engine

Raiser's Edge software

Job description

The Database & Prospect Manager provides functions critical to the overall success of the Archmere Academy Development team. This position will be chiefly responsible for not only the health and integrity of the Raiser's Edge database, but also the proactive research and identification of key constituents for the Head of School, Director of Advancement, and Associate Director of Advancement.This Database & Prospect Manager reports to the Director of Advancement and works collaboratively with the entire Development team.

Database Management

• Accurate entry/recording of gifts to annual, capital, and planned giving programs.
• Multi-year pledge management, reporting, and follow-up.
• Processing credit card transactions and electronic transfers.
• Serve as point person for finance office reconciliations.
• Appropriate and timely acknowledgement of gifts (48-hour response).
• Maintain and update biographical and demographic information.
• Create lists for mailings, event invitations, and donor visits.
• Work with the Director of Advancement to create and execute database policies and best practices.

Prospect Management

• Manage the major gifts pipeline and update moves management with input from the Director of Advancement and Head of School.
• Update donor records with visit notes and next steps.
• Research prospects in advance of donor visits.
• Create donor briefings in advance of donor visits.

Qualifications

• Bachelor’s Degree required.
• 3-5 years of direct Raiser's Edge experience.
• Knowledge of fundraising principles and best practices.
• Experience with donor research tools such as Wealth Engine.
• Excellent written and oral communication skills.
• Microsoft Office suite expertise.
• Detail-oriented and data-driven self-starter.