Advancement Operations Data Assistant

Illinois State University; Normal (IL); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

403(b) Plan eligibility

Job summary

Illinois State University is seeking an Advancement Operations Data Assistant student worker to support administrative and operational tasks across University Advancement.

You will assist with updating donor information, running reports, and providing staff support, with potential involvement in Prospect Research and Strategy, Donor Database Management, Gift Processing, Foundation Accounting, and Fund Compliance.

Qualifications

• Attention to detail to ensure thoroughness and accuracy.
• Familiarity with Microsoft Office products including Excel, Word, and Outlook.
• Ability to maintain discretion with confidential donor and institutional information.
• Ability to use both written and verbal communication with staff, partners, and donors.
• Ability to collaborate with staff, partners, and donors.
• Eagerness to learn about University Advancement and fundraising.

Responsibilities

• Assist with administrative and operational tasks supporting operations and prospect research.
• Update donor information and run reports as needed.
• Provide administrative support for staff and other tasks as required.
• Support in any of the Prospect Research and Strategy, Donor Database Management, Gift Processing, Foundation Accounting, and Fund Compliance areas.

Skills

Attention to Detail

Computer Skills

Confidentiality

Communication

Collaboration

Willingness to learn

Tools

Excel

Word

Outlook

Job description

Title: Advancement Operations Data Assistant
Employee Classification: Student Help Regular
Division Name: University Advancement
Department: Foundation Administrative

Job Summary

The student worker for Advancement and Foundation Prospect Research will assist with administrative and operational tasks that support operations and prospect research within University Advancement. Duties include updating donor information, running reports, providing administrative support for staff, and other tasks as needed.
Advancement and Foundation Operations comprises the following departments: Prospect Research and Strategy, Donor Database Management, Gift Processing, Foundation Accounting, and Fund Compliance. This position may assist in any of the areas as needed.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

Pay Rate

$15/hour

Required Qualifications

• Attention to Detail: Ability to focus on intricate aspects of a task or project to ensure thoroughness and accuracy.
• Computer Skills: Familiarity with Microsoft Office products including Excel, Word, and Outlook.
• Confidentiality: Ability to maintain discretion with confidential donor and institutional information.
• Communication: Ability to use both written and verbal communication to converse with University Advancement staff, campus partners and donors.
• Collaboration: Ability to collaborate with University Advancement staff, campus partners and donors.
• Willingness to learn: Eagerness to learn about University Advancement and fundraising.

Work Hours

10-12 hours a week

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis.

Proposed Starting Date

January 11, 2027

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].