Student Office Assistant - Front Desk

Illinois State University; Normal (IL); Presencial; USD 18 000 - 25 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

403(b) Plan eligibility

Resumo da oferta

Illinois State University is seeking a Student Office Assistant to staff the front desk of the School of Communication. The role includes welcoming visitors, handling the main office phone, and assisting staff with clerical tasks such as copying, scanning, and filing.

The position supports meetings and events and requires maintaining a neat reception area. Work hours are 20 hours per week, during regular office hours, with a schedule around classes.

Qualificações

• Strong spoken communication skills and a courteous, professional manner.
• dependable, punctual, organized, and able to keep a consistent weekly schedule.
• Basic computer skills (Microsoft Office).

Responsabilidades

• Greet visitors at the front desk and direct them to the appropriate person or location.
• Answer main office phone, take accurate messages, and route calls.
• Assist with copying, scanning, filing, data entry, mailings, and material preparation for meetings.

Conhecimentos

Strong communication

Courteous demeanor

Punctual and organized

Microsoft Office

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Title: Student Office Assistant - Front Desk Employee Classification: Student Help Regular Division Name: Academic Affairs Department: School of Communication

Job Summary

The School of Communication is hiring a student office assistant to staff our front desk. We are seeking someone to welcome visitors to the main office, answer their questions, and direct them to the right person or place; answer the main office phone, take accurate messages, and route calls; help the Director and School staff with tasks such as copying, scanning, filing, data entry, mailings, and preparing materials for meetings and events; Monitor and restock office supplies, the copy room, and shared spaces so faculty and staff have what they need; sort and distribute mail and deliveries; keep the front desk and reception area neat and welcoming; and other related duties as assigned.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

Pay Rate

$15/hour

Required Qualifications

Strong spoken communication skills and a courteous, professional manner; dependable, punctual, organized, and able to keep a consistent weekly schedule; basic computer skills (Microsoft Office).

Preferred Qualifications

Previous customer service and/or office experience. Available to work for more than one semester.

Work Hours

20 hours per week. During regular office hours [9:00 a.m.– 4:30 p.m.], Monday–Friday, built around their class schedule.

Functional Expectations

• Effectively communicate on a daily basis.

Proposed Starting Date

As Soon as Possible

Required Applicant Documents

Resume, Cover Letter and Work Availability

Contact Information for Applicants

Dr. Aimee Miller-Ott, Director, School of Communication
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].