Advancement Operations Coordinator

Intrepid Museum; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

Intrepid Museum in New York, NY seeks an Advancement Operations Coordinator to support Tessitura CRM, corporate membership, and donor communications within the Institutional Advancement team. This full-time role ensures data integrity and supports fundraising activities, newsletters, and events.

The ideal candidate has a Bachelor’s degree and 1–2 years in fundraising or development operations, with strong Excel skills and the ability to manage multiple projects, including requirements for some

Qualifications

• Bachelor’s degree from a four-year college or university, or equivalent combination of academic and work experience.
• 1–2 years of fundraising, development operations, or related administrative experience.
• Experience with a donor database; Tessitura experience a plus.
• Proficiency in Microsoft Office, particularly Excel, and in internet and other research tools.
• Ability to prioritize and coordinate multiple projects; willingness to work evenings, weekends, and holidays as necessary.

Responsibilities

• Database Support: Assist Tessitura data entry, clean-up, and report generation.
• Acknowledgments: Coordinate letters for grants and corporate gifts and renewals.
• Corporate Membership Support: Assist with renewals, benefit fulfillment, and event logistics.
• Corporate Prospect Research: Conduct prospect research and prepare profile reports.
• Publications: Support annual report and bi-annual newsletter production.
• Member Communications: Support monthly newsletter and event emails using platforms like WordFly.
• Project Management: Manage departmental initiatives and timelines.
• Event Support: Attend Institutional Advancement and Museum-wide events as needed.

Skills

Fundraising

Database management

Project coordination

Communications

Education

Bachelor's degree

Tools

Tessitura

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Advancement Operations Coordinator

Regular Full-Time Professional New York, New York, NY, US

3 days ago Requisition ID: 1202

Salary Range: $26.44 To $26.44 Hourly

Advancement Operations Coordinator

As an educational and cultural nonprofit institution, the Intrepid Museum promotes the awareness and understanding of history, science and service through its collections, exhibitions and programming in order to honor our heroes, educate the public and inspire our youth. Located in New York City on the Hudson River, the Intrepid Museum was founded in 1982 with the acquisition of the legendary aircraft carrier Intrepid, a National Historic Landmark. Welcoming more than one million visitors annually, the Museum also features the space shuttle Enterprise, the world’s fastest jets and a guided-missile submarine.

Reporting to the Manager, Advancement Operations and Corporate Membership, the Coordinator, Advancement Operations supports all activities related to the Museum’s CRM (Tessitura), assists with the corporate membership program, provides administrative support to the Institutional Advancement department, and project manages specific work throughout the year. This role is crucial to maintaining data integrity and supporting the department’s fundraising efforts. Salay: $55,000

Responsibilities include but are not limited to:

• Database Support: Assist in all aspects of Tessitura database management, including data entry, clean-up, and report generation.
• Acknowledgments: Coordinate acknowledgment letters for awarded grants and corporate membership gifts and enewals, ensuring accuracy and timeliness.
• Corporate Membership Support: Assist with corporate member renewals, correspondence, benefit fulfillment and usage tracking, and logistics for corporate member programs, volunteer opportunities, and VIP visits.
• Corporate Prospect Research: Conduct corporate prospect research and prepare profile reports.
• Publications: Support the production of the annual report and the bi-annual newsletter.
• Member Communications: Support the Institutional Advancement team with member communications, including the monthly member newsletter and upcoming event email distributions, using platforms such as WordFly.
• Project Management: Project manage specific departmental initiatives and timelines throughout the year, ensuring tasks are completed efficiently and on schedule.
• Event Support: Attend Institutional Advancement and Museum-wide events as necessary to assist the department.

The ideal candidate will have a Bachelor’s degree from a four-year college or university, or equivalent combination of academic and work experience. 1–2 years of fundraising, development operations, or related administrative experience, preferably at a cultural institution. Experience working with a donor database; Tessitura experience a plus. Proficiency in Microsoft Office, particularly Excel, and in internet and other research tools. Demonstrated ability to prioritize and coordinate multiple projects. Ability to work evenings, weekends, and holidays as necessary.

Intrepid realizes that it is rare an applicant meets 100% of the qualifications for a given role. If much of this job description describes you, then we encouraged you to apply.

Integrity, credibility, collaboration and commitment to Intrepid Museum’s mission are essential.

We offer a competitive salary and the opportunity to be a part of a very rewarding time in the Museum’s history!