Advancement Initiatives Administrative Coordinator

Phillips Academy; Andover (MA); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Phillips Academy in Andover, MA is seeking an Administrative Assistant for Advancement Initiatives to provide administrative and project support to the Advancement Initiatives and Development team.

Reporting to the Director of Advancement Initiatives, this hybrid role involves assisting with meetings, travel, donor communications, reporting, and stewardship activities, while collaborating with colleagues across the Academy.

Qualifications

• Bachelor’s degree preferred with 1–2 years of experience in a professional setting.
• Experience or interest in nonprofit fundraising is a plus.
• Strong organizational and communication skills; attention to detail.

Responsibilities

• Provide administrative and project support to the Advancement Initiatives and Development team.
• Coordinate meetings, travel, and events, including materials preparation and follow-up.
• Maintain donor/prospect information and prepare reports and fundraising materials.
• Support donor communications, stewardship, mailings, and volunteer engagement.
• Serve as a front-facing representative of the team and respond to inquiries from donors and Phillips Academy community.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Confidential information handling

Database proficiency

Education

Bachelor’s degree preferred

Tools

Excel

Word

Job description

Phillips Academy in Andover, MA is seeking an Administrative Assistant for Advancement Initiatives to provide administrative and project support to the Advancement Initiatives and Development team.

Reporting to the Director of Advancement Initiatives, this hybrid role involves assisting with meetings, travel, donor communications, reporting, and stewardship activities, while collaborating with colleagues across the Academy.