Chapel Operations & Office Coordinator

Phillips Academy; Andover (MA); On-site; USD 25,000 - 36,000; Part time

Job summary

Phillips Academy in Andover, MA seeks a Chaplaincy Office Manager to support the Chaplains and their ministries. This part-time, 25 hours per week role coordinates scheduling, communications, and general administrative tasks for the Chapel offices, ensuring smooth operations and welcoming spaces for campus visitors.

Responsibilities include maintaining the master calendar, coordinating events and policies across offices, supporting the Philosophy and Religious Studies department, and liaising

Qualifications

• 3-5 years of office experience.
• High proficiency in MS Office and Google Suites, Page layout software, Canvas; ability to learn new software.
• Ability to work in a collaborative team environment as well as take initiative and work alone on a broad variety of projects.
• Excellent interpersonal and written communication with attention to detail and organization.
• Ability to balance multiple priorities in a busy office.
• Exercises discretion with sensitive information.

Responsibilities

• As a Chapel team member, serves as public face and contributes to a welcoming campus environment.
• Oversee scheduling, setup, use, and cleanup of Chapel facilities; coordinate internal/external events.
• Maintain the master calendar of Cochran Chapel and weekly event communications.
• Maintain a list of local houses of worship and religious communities; update policies.
• Handle day-to-day office logistics: emails, calls, lists, databases, meeting minutes, appointments.
• Provide administrative support to the Philosophy and Religious Studies department and Chaplaincies.
• Coordinate logistics for school meetings and guest speakers; support all-school assemblies.
• Manage Chapel budget, chapel files, and archives; process religious observance absences.
• Occasional evening/weekend hours as needed.

Skills

Office administration

Communication

Organization

Discretion

Tools

MS Office

Google Suites

Page layout software

Canvas

Job description

Phillips Academy in Andover, MA seeks a Chaplaincy Office Manager to support the Chaplains and their ministries. This part-time, 25 hours per week role coordinates scheduling, communications, and general administrative tasks for the Chapel offices, ensuring smooth operations and welcoming spaces for campus visitors.

Responsibilities include maintaining the master calendar, coordinating events and policies across offices, supporting the Philosophy and Religious Studies department, and liaising