Advancement Data Specialist

High Point University; High Point (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

High Point University is seeking an Advancement Data Specialist to join the Office of Institutional Advancement. This entry-level position is responsible for maintaining IA systems through data updates, changes, and cleanup, as well as extracting data to support a variety of list requests from the IA database.

These functions are essential to the successful administration of the University's fundraising efforts, including data synchronization with other offices and collaboration with external

Qualifications

• Undergraduate degree from an accredited college or university preferred.
• Minimum 1–2 years experience with Raiser’s Edge or similar fundraising system.
• Minimum 1–2 years experience with data management, manipulation or cleanup.
• Strong experience using Microsoft Office software.

Responsibilities

• Perform ongoing data maintenance of the IA database, ensuring accuracy and integrity on biographical, demographical, and education information.
• Perform data synchronization with other offices to ensure accurate student, faculty, and staff records.
• Research ambiguous or incomplete updates to ensure constituent records are complete.
• Clean up and validate data as directed, including special projects.
• Acquire data from primary or secondary data sources to incorporate changes or new data into the Raiser’s Edge database.
• Assist with management of external systems integrated with the Raiser’s Edge CRM, including Salesforce Marketing Cloud, Omatic Cloud and Event Management software.
• Design and create queries/exports for data extraction and ad-hoc list pulling for mailing lists, contact lists, geographical constituent lists, etc.

Skills

Strong analytical skills

Strong communication skills

Attention to detail

Confidentiality and discretion

Education

Undergraduate degree

Tools

Raiser’s Edge

Microsoft Office

CRM systems

Job description

Overview

High Point University is seeking an Advancement Data Specialist to join the Office of Institutional Advancement (IA). This entry-level position is responsible for maintaining IA systems through data updates, changes, and cleanup, as well as extracting data to support a variety of list requests from the IA database. These functions are essential to the successful administration of the University's fundraising efforts.

Qualifications

Education

• Undergraduate degree from an accredited college or university preferred.

Experience and Training

• A minimum of one to two years of experience with Raiser’s Edge, a comparable fundraising system, or a relational database is required;
• A minimum of one to two years of experience with data management, manipulation, or cleanup is required;
• Strong experience using Microsoft Office software is required.

Knowledge, Skills, Ability:

• Knowledge of system databases, data elements, and data management;
• Understanding of programming logic;
• Strong analytical skills;
• Proficiency in Microsoft Office computer applications (Word, Excel);
• Strong communication skills;
• Critical thinking abilities;
• Strong attention to detail;
• Ability to maintain confidentiality, utilize discretion and exercise good judgement.

ESSENTIAL FUNCTIONS

• Performs ongoing data maintenance of the IA database, ensuring accuracy and integrity on biographical, demographical, and education information;
• Performs data synchronization with other offices to ensure accurate student, faculty, and staff records.
• Incorporates changes and updates including, but not limited to returned mail, iarecordupdates, obituary finder, white pages, alumni finder, etc.;
• Research ambiguous or incomplete updates to ensure constituent records are complete.
• Cleans up and validates data as directed, including special projects;
• Acquires data from primary or secondary data sources to incorporate changes or new data into the Raiser’s Edge database;
• Assists with management of external systems integrated with the Raiser’s Edge CRM, including Salesforce Marketing Cloud, Omatic Cloud and Event Management software.
• Designs and creates queries/exports for data extraction and ad-hoc list pulling for mailing lists, contact lists, geographical constituent lists, etc.;
• Maintains and manages documentation regarding list criteria, obtaining appropriate approval before and after data extraction and sharing;
• Contributes to team effort by assisting with other Advancement Services work as needed, to include gift logging, gift or profile/account processing, document imaging, event registration processing, scorecard processing, research, stewardship, etc.;
• Identifies and defines new process improvement opportunities;
• Assists in testing data as needed;
• Assists in documentation and policy/procedure writing as needed;
• Ensures accuracy of information by making revisions according to policies and procedures;
• Communicates routinely and effectively with the Director of Data Analysis and Prospect Research.

ACCOUNTABILITY

• Ensures timely and accurate revisions to data, reporting, and processing.

CONTACT INFORMATION

For more information about this position, please contact Rita Williams, Assistant Vice President for Advancement Services at [e-mail], or Harry Stillwell, Director of Advancement Data Analysis and Research at [e-mail]