Advancement Data Specialist

High Point University; United States; On-site; USD 48,000 - 60,000; Full time

Job summary

High Point University is seeking an Advancement Data Specialist to join the Office of Institutional Advancement. This entry-level role maintains IA systems with data updates, changes, and cleanup, and supports list requests from the IA database.

You will assist with gift processing and statistical reporting as needed, serving as a backup for other Advancement Services functions while ensuring confidentiality and data integrity.

Qualifications

• Undergraduate degree from an accredited college or university preferred.
• 1–2 years of experience with Raiser's Edge or a relational database.
• 1–2 years of experience with data management, manipulation, or cleanup.
• Strong experience using Microsoft Office software.
• Knowledge of system databases, data elements, and data management.
• Strong analytical and communication skills.

Responsibilities

• Perform ongoing data maintenance of the IA database to ensure accuracy and integrity of biographical, demographic, and education information.
• Synchronize data with other offices to keep student, faculty, and staff records accurate.
• Incorporate changes and updates including returned mail, anitrack records, obituary finder, white pages, alumni finder, and other sources.
• Research ambiguous or incomplete updates to ensure constituent records are complete.
• Design and create queries/exports for data extraction and ad‑hoc list pulling for mailing lists, contact lists, and geographical constituent lists.
• Contribute to team effort by assisting with other Advancement Services work such as gift logging, profile/account processing, document imaging, event registration processing, scorecard processing, research, stewardship, and more.

Skills

Analytical skills

Communication skills

Critical thinking

Attention to detail

Discretion

Judgment

Education

Bachelor's degree

Tools

Raiser's Edge

Microsoft Office

Salesforce Marketing Cloud

Omatic Cloud

Job description

High Point University is seeking an Advancement Data Specialist to join the Office of Institutional Advancement (IA). This entry-level position is responsible for maintaining IA systems through data updates, changes, and cleanup, as well as extracting data to support a variety of list requests from the IA database. These functions are essential to the successful administration of the University's fundraising efforts. The role also serves as a backup for other key Advancement Services functions, including gift processing and statistical reporting.

Qualifications

• Undergraduate degree from an accredited college or university preferred.

Experience and Training

• 1–2 years of experience with Raiser’s Edge, a comparable fundraising system, or a relational database.
• 1–2 years of experience with data management, manipulation, or cleanup.
• Strong experience using Microsoft Office software.

Knowledge, Skills, and Ability

• Knowledge of system databases, data elements, and data management.
• Understanding of programming logic.
• Strong analytical skills.
• Proficiency in Microsoft Office (Word, Excel).
• Strong communication skills.
• Critical thinking abilities.
• Strong attention to detail.
• Ability to maintain confidentiality, utilize discretion, and exercise good judgment.

Essential Functions

• Perform ongoing data maintenance of the IA database to ensure accuracy and integrity of biographical, demographic, and education information.
• Synchronize data with other offices to keep student, faculty, and staff records accurate.
• Incorporate changes and updates including returned mail, anitrack records, obituary finder, white pages, alumni finder, and other sources.
• Research ambiguous or incomplete updates to ensure constituent records are complete.
• Clean up and validate data as directed, including special projects.
• Acquire data from primary or secondary sources to incorporate changes or new data into the Raiser’s Edge database.
• Assist with management of external systems integrated with Raiser’s Edge CRM, including Salesforce Marketing Cloud, Omatic Cloud, and event management software.
• Design and create queries/exports for data extraction and ad‑hoc list pulling for mailing lists, contact lists, and geographical constituent lists.
• Maintain and manage documentation regarding list criteria and obtain appropriate approval before and after data extraction and sharing.
• Contribute to team effort by assisting with other Advancement Services work such as gift logging, profile/account processing, document imaging, event registration processing, scorecard processing, research, stewardship, and more.
• Identify and define new process improvement opportunities.
• Assist in testing data as needed.
• Assist in documentation and policy/procedure writing as needed.
• Ensure accuracy of information by making revisions according to policies and procedures.
• Communicate routinely and effectively with the Director of Data Analysis and Prospect Research.

Accountability

Ensures timely and accurate revisions to data, reporting, and processing.

Contact Information

For more information about this position, please contact Rita Williams, Assistant Vice President for Advancement Services at [e-mail], or Harry Stillwell, Director of Advancement Data Analysis and Research at [e-mail].

High Point University is a God, family and country school. High Point University does not sponsor H1‑B visas.

High Point University prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, age, disability, genetic information or veteran status and other legally protected statuses. The University encourages all applicants to apply.