Advancement Data Specialist

University of Rhode Island Foundation; South Kingstown (RI); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Unparalleled retirement savings

Job summary

The University of Rhode Island Foundation is seeking an Advancement Data Specialist in Kingston, RI (Hybrid) to maintain constituent records in the CRM with accuracy and timeliness.

Reporting to the Director, Data Management & Reporting, the role supports data integrity, performs updates, prepares reports for leadership, and collaborates with teams to improve data quality and operational efficiency.

Qualifications

• Minimum of three to five years of relevant professional experience.
• Proficiency with Microsoft Office applications, particularly Excel and Word, required.
• Strong written and verbal communication skills, with the ability to communicate information clearly, concisely, and professionally.
• Demonstrated ability to manage multiple priorities, work independently, and collaborate effectively within a team environment.
• Excellent organizational skills, attention to detail, accuracy, and problem-solving ability.
• Sound judgment, discretion, and a high degree of professionalism when managing confidential and sensitive information.
• Ability to take initiative, adapt to changing priorities, and perform responsibilities with minimal supervision.

Responsibilities

• Maintain and update constituent records in the URI Foundation CRM in accordance with established data standards and industry best practices.
• Process and verify constituent information updates, including contact information, employment data, obituaries, affiliations, and other priority data elements from a variety of internal and external sources.
• Support distributed data entry and validation efforts by collaborating with colleagues to ensure consistency, accuracy, and adherence to established standards.
• Assist with data management activities related to imports, integrations, screenings, appends, and other data enhancement initiatives.
• Generate reports and provide data support to meet departmental and organizational needs; may respond to requests from senior leadership.
• Assist in the maintenance and preparation of mailing and email distribution lists.
• Complete Data Management support tickets and other assignments as directed by the Director, Data Management & Reporting.
• Identify opportunities for process improvements and contribute recommendations that enhance data quality and operational efficiency.

Skills

Excel

Word

CRM systems

Data governance

Communication

Project management

Attention to detail

Tools

Salesforce

Affinaquest

Lexis

LiveAlumni

Obituary Registry

Initium

Apsona

GiveCampus

Job description

Reports to: Director, Data Management & Reporting

Location: Kingston, RI (Hybrid)

Employment Status: Full Time, Exempt

Position Summary

The Advancement Data Specialist is responsible for the accurate, timely, and consistent maintenance of constituent data within the University of Rhode Island Foundation’s CRM system. Reporting to the Director, Data Management & Reporting, this role supports the integrity of advancement data by processing updates, maintaining data standards, supporting reporting needs, and assisting with data-related initiatives that advance fundraising and engagement efforts across the organization.

Key Responsibilities

• Maintain and update constituent records in the URI Foundation CRM in accordance with established data standards and industry best practices.
• Process and verify constituent information updates, including contact information, employment data, obituaries, affiliations, and other priority data elements from a variety of internal and external sources.
• Support distributed data entry and validation efforts by collaborating with colleagues to ensure consistency, accuracy, and adherence to established standards.
• Assist with data management activities related to imports, integrations, screenings, appends, and other data enhancement initiatives.
• Generate reports and provide data support to meet departmental and organizational needs; may respond to requests from senior leadership.
• Assist in the maintenance and preparation of mailing and email distribution lists.
• Complete Data Management support tickets and other assignments as directed by the Director, Data Management & Reporting.
• Identify opportunities for process improvements and contribute recommendations that enhance data quality and operational efficiency.

Required Education and Experience

• Minimum of three to five years of relevant professional experience required.
• Proficiency with Microsoft Office applications, particularly Excel and Word, required.
• Strong written and verbal communication skills, with the ability to communicate information clearly, concisely, and professionally.
• Demonstrated ability to manage multiple priorities, work independently, and collaborate effectively within a team environment.
• Excellent organizational skills, attention to detail, accuracy, and problem-solving ability.
• Sound judgment, discretion, and a high degree of professionalism when managing confidential and sensitive information.
• Ability to take initiative, adapt to changing priorities, and perform responsibilities with minimal supervision.

Preferred Education and Experience

• Experience with Salesforce, Affinaquest Advancement RM, or other CRM/database systems preferred.
• Familiarity with data enrichment and research tools such as Lexis, LiveAlumni, Obituary Registry, Initium, Apsona, and GiveCampus is preferred.

Salary: $50,000 to $55,000 based on experience.

Benefits

We offer competitive benefits, including medical, dental, and vision coverage, generous paid time off, and unparalleled retirement savings programs.

Equal Opportunity

We are an equal opportunity employer and provide equal employment and advancement opportunities to all individuals, making decisions based on merit, qualifications, and abilities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, age, veteran status, physical or mental disability, sexual orientation, gender identity or expression, genetic characteristics, or any other characteristic protected by law.