Advancement Data Specialist

High-Point-University; High Point (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

High Point University seeks an Advancement Data Specialist to support the Office of Institutional Advancement. This entry-level role maintains IA systems through data updates, cleanup, and extraction to fulfill list requests from the IA database.

The specialist also backs up Gift processing and statistical reporting as needed. The role involves collaborating across offices to ensure accurate, confidential records, designing queries for mailing lists, and documenting data criteria according to

Qualifications

• Undergraduate degree from an accredited college or university preferred.
• 1–2 years’ experience with Raiser’s Edge or a relational database;
• 1–2 years’ experience with data management, manipulation, or cleanup.
• Strong experience with Microsoft Office (Word, Excel) required.
• Knowledge of data elements, data management, and programming logic.
• Strong communication, analytical abilities, and attention to detail.

Responsibilities

• Performs ongoing data maintenance of the IA database, ensuring accuracy and integrity on biographical, demographical, and education information.
• Performs data synchronization with other offices to ensure accurate student, faculty, and staff records.
• Incorporates changes including returned mail, iarecordupdates, obituary finder, white pages, alumni finder, etc.
• Cleans up and validates data and handles special projects.
• Acquires data from primary or secondary data sources to update the Raiser’s Edge database.
• Assists with management of external systems integrated with Raiser's Edge CRM (Salesforce Marketing Cloud, Omatic Cloud, Event Management).
• Designs and creates queries/exports for data extraction and ad-hoc lists.
• Maintains documentation on list criteria and sharing approvals.
• Supports other Advancement Services duties as needed (gift logging, processing, imaging, etc.).
• Identifies process improvements and assists in testing and policy/procedure documentation.
• Communicates with the Director of Data Analysis and Prospect Research.

Skills

Data management

Analytical skills

Attention to detail

Confidentiality

Microsoft Office experience

Education

Undergraduate degree

Tools

Raiser’s Edge

Salesforce Marketing Cloud

Omatic Cloud

Event Management software

Job description

High Point University is seeking an Advancement Data Specialist to join the Office of Institutional Advancement (IA). This entry-level position is responsible for maintaining IA systems through data updates, changes, and cleanup, as well as extracting data to support a variety of list requests from the IA database. These functions are essential to the successful administration of the University's fundraising efforts.This position also serves as a backup for other key Advancement Services functions, including gift processing and statistical reporting.QUALIFICATIONS:EducationUndergraduate degree from an accredited college or university preferred.Experience and TrainingA minimum of one to two years of experience with Raiser’s Edge, a comparable fundraising system, or a relational database is required;A minimum of one to two years of experience with data management, manipulation, or cleanup is required;Strong experience using Microsoft Office software is required.Knowledge, Skills, Ability:Knowledge of system databases, data elements, and data management;Understanding of programming logic;Strong analytical skills;Proficiency in Microsoft Office computer applications (Word, Excel);Strong communication skills;Critical thinking abilities;Strong attention to detail;Ability to maintain confidentiality, utilize discretion and exercise good judgement.ESSENTIAL FUNCTIONS :Performs ongoing data maintenance of the IA database, ensuring accuracy and integrity on biographical, demographical, and education information;Performs data synchronization with other offices to ensure accurate student, faculty, and staff records.Incorporates changes and updates including, but not limited to returned mail, iarecordupdates, obituary finder, white pages, alumni finder, etc.;Research ambiguous or incomplete updates to ensure constituent records are complete.Cleans up and validates data as directed, including special projects;Acquires data from primary or secondary data sources to incorporate changes or new data into the Raiser’s Edge database;Assists with management of external systems integrated with the Raiser’s Edge CRM, including Salesforce Marketing Cloud, Omatic Cloud and Event Management software.Designs and creates queries/exports for data extraction and ad-hoc list pulling for mailing lists, contact lists, geographical constituent lists, etc.;Maintains and manages documentation regarding list criteria, obtaining appropriate approval before and after data extraction and sharing;Contributes to team effort by assisting with other Advancement Services work as needed, to include gift logging, gift or profile/account processing, document imaging, event registration processing, scorecard processing, research, stewardship, etc.;Identifies and defines new process improvement opportunities;Assists in testing data as needed;Assists in documentation and policy/procedure writing as needed;Ensures accuracy of information by making revisions according to policies and procedures;Communicates routinely and effectively with the Director of Data Analysis and Prospect Research.ACCOUNTABILITY:Ensures timely and accurate revisions to data, reporting, and processing.CONTACT INFORMATION :For more information about this position, please contact Rita Williams, Assistant Vice President for Advancement Services at [e-mail] , or Harry Stillwell, Director of Advancement Data Analysis and Research at [e-mail]