Advancement Coordinator

Umpqua Community College; Roseburg (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

Umpqua Community College is seeking an Advancement Coordinator to join the Office of Advancement. This role blends organization, project management, and donor communications to support students and community initiatives.

You will handle donor gifts, event logistics, and board materials while maintaining accurate records and timelines. A collaborative, detail-oriented teammate who communicates warmly will thrive here.

Qualifications

• Bachelor's degree in business administration, communications, marketing, nonprofit management, or related field.
• Experience in administrative coordination, project management, event coordination, nonprofit operations, advancement/development, or executive support.
• Experience managing multiple priorities and deadlines with a high degree of accuracy and follow-through.
• Experience using Microsoft Office and database, records-management, or similar technology systems.

Responsibilities

• Process donor gifts and assemble materials for Foundation Board meetings.
• Coordinate events and draft donor communications.
• Update records and manage deadlines across projects.
• Turn ideas into practical, organized actions.
• Collaborate with team to tell UCC's story and support students.

Skills

Administrative coordination

Project management

Event coordination

Nonprofit operations

Advancement/development

Executive support

Communication

Education

Bachelor's degree in business administration, communications, marketing, nonprofit management, or related field

Tools

Microsoft Office

Database/records management systems

Canva

Job description

ADVANCEMENT COORDINATOR

Full-Time Exempt

This position is open until filled.

Are you a details person who also likes making things happen? Keep reading.

The UCC Office of Advancement is looking for an Advancement Coordinator — part organizer, part project wrangler, part event magician, and all-in teammate.

This isn't a job where every day looks the same. One morning you might be processing a donor gift or assembling materials for a Foundation Board meeting. By afternoon, you could be coordinating an event, drafting a donor communication, updating records, solving a problem nobody saw coming, or helping turn a slightly wild idea into something that actually works.

We're a small, collaborative team responsible for telling UCC's story, building relationships, raising resources, and creating opportunities for students and our community. The mission matters here. We want someone who understands that behind every spreadsheet, scholarship, donor letter, event, and perfectly organized board packet are real people whose lives are being changed by education.

You might be our person if you:

• Get genuine satisfaction from making chaos organized.
• Notice the detail everyone else missed — and fix it.
• Can manage routine work accurately without needing routine days.
• Take initiative, follow through, and don't need someone standing over your shoulder.
• Write well, communicate warmly, and aren't intimidated by donors, board members, executives, students, or the occasional complicated spreadsheet.
• Can juggle multiple projects and figure out what actually needs to happen first.
• Are comfortable saying, “I've got it,” and then actually getting it done.
• Believe that no lone wolves make the best teams — you share knowledge, ask for help, pitch in, and celebrate wins together.
• Care about the people behind the work and want your job to mean something.

And because culture matters to us, a few things you should know: We assume noble intent. We tell the truth kindly. We aim high. We make it happen. We empower people to own their work. We laugh, celebrate, and work hard because the work matters.

To be successful, you need to be curious, organized, dependable, willing to learn, comfortable taking ownership, and excited about UCC's mission.

If you want to be the person who helps a great team turn big ideas into real impact for students and our community, we'd love to meet you.

REVIEW THE JOB DESCRIPTION HERE: https://www.schooljobs.com/careers/umpquacommunitycollege/classspecs/1629337

WHY WORK AT UCC?

Make a difference in the community you call home. At Umpqua Community College, your work matters. Every student, alumni, and community connection you support has a real impact. You’ll collaborate with people who care about the mission and see the results of your efforts firsthand.

Required Qualifications

• Bachelor's degree in business administration, communications, marketing, nonprofit management, or a related field; or an equivalent combination of education and relevant experience.
• Demonstrated experience in administrative coordination, project management, event coordination, nonprofit operations, advancement/development, executive support, or a related field.
• Demonstrated experience managing multiple priorities and deadlines with a high degree of accuracy and follow-through.
• Experience using Microsoft Office and database, records-management, or similar technology systems.

Preferred (Not Required) Qualifications

• Experience in nonprofit, higher education, fundraising, donor relations, Foundation operations, or a related environment.
• Experience with donor/customer relationship management databases.
• Experience coordinating events or complex projects.
• Experience drafting professional communications and working with boards, donors, executives, or community stakeholders.
• Familiarity with Canva or similar communications tools.

VETERAN'S PREFERENCE STATEMENT

Umpqua Community College provides employment preference to qualified veterans in accordance with ORS 408.225, 408.230, and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum qualifications for the position and electronically attaches the required documentation at the time of application.

Resources

• Request military service records: https://www.archives.gov/veterans/military-service-records
• Veterans Preference information: https://www.oregon.gov/boli/workers/pages/veterans-preference.aspx

STATEMENT OF EQUAL OPPORTUNITY

UCC prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, veteran status, age, sexual orientation, or any other status protected by federal, state, or local law in any area, activity, or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with rights or privileges granted under anti-discrimination laws.

Employment with Umpqua Community College is contingent upon background check approval.