Advancement Coordinator

Boys & Girls Clubs Of The Virginia Peninsula; Newport News (VA); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The Boys & Girls Clubs Of The Virginia Peninsula is seeking an Advancement Coordinator to provide essential administrative, data, and operational support to our Development, Administration, and HR teams in Newport News. This role focuses on fundraising operations, donor stewardship, financial documentation, and office coordination to ensure accurate records and timely acknowledgements.

You will manage data entry, reporting in DonorPerfect, and support events and donor relations while maintaining

Qualifications

• Excellent attention to detail and strong organization required.
• Ability to handle confidential donor and financial information.
• Proficiency with donor databases and office software.
• Experience with DonorPerfect, Microsoft Office, and Google Workspace preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented with willingness to support multiple departments.
• Valid driver’s license and ability to travel.

Responsibilities

• Perform general data entry across Development, Admin, and HR.
• Manage Neighborhood Assistance Tax Program (NAP) data and reporting.
• Enter, maintain, and generate reports in DonorPerfect.
• Assist with donor stewardship processes, including acknowledgements.
• Manage receipt processing and documentation.
• Provide general office finance support as needed.
• Answer phones and front-office communications.
• Support events and fundraising activities, including day-of support.
• Perform other duties to support organizational operations.

Skills

Detail orientation

Confidential information handling

DonorPerfect proficiency

Microsoft Office

Google Workspace

Written and verbal communication

Multitasking

Travel readiness

Tools

DonorPerfect

Microsoft Office

Google Workspace

Job description

Job DetailsJob Location: Administrative Office - Newport News, VA 23606Education Level: Not SpecifiedSalary Range: $40,000.00 - $42,000.00 Salary/yearTravel Percentage: NoneJob Category: Admin - ClericalTITLE: Advancement Coordinator

PERFORMANCE PROFILE SOURCE: Management Professional

DEPARTMENT: Development and Administrative

REPORTS TO: Chief Development Officer

Primary Function

The Advancement Coordinator provides essential administrative, data, and operational support to the Resource Development, Administration, and Human Resources departments. This role supports fundraising operations, donor stewardship, financial documentation, and office coordination to ensure accurate records, timely acknowledgements, and efficient advancement processes.

Key Roles

• Team Player: Demonstrates a strong commitment to BGCVP’s mission and supports cross-departmental collaboration. Willing to assist where needed in a fast-paced nonprofit environment.
• Advancement Operations: Supports fundraising and donor relations efforts through accurate data management, reporting, and stewardship coordination.
• Data & Systems Management: Maintains donor, tax credit, and financial records to ensure compliance, accuracy, and timely reporting.
• Administrative & Office Support: Provides front-office assistance and general administrative support as needed.
• Event & Program Support: Assists with development events and organizational initiatives.
• Problem-Solving: Present solutions, not problems, in line with BGCVP’s mission.

Key Responsibilities

• Perform general data entry as required across Development, Administration, and HR functions
• Manage Neighborhood Assistance Tax Program (NAP) data, documentation, and reporting
• Enter, maintain, and generate reports in DonorPerfect
• Assist with donor stewardship processes, including acknowledgements and follow-up support
• Manage receipt processing and documentation
• Provide general office finance support as needed
• Answer phones and assist with front-office communications
• Support events and fundraising activities, including preparation and day-of assistance
• Perform other duties as assigned in support of organizational operations

Skills/Knowledge Required

• Strong attention to detail and organizational skills
• Ability to manage confidential donor and financial information
• Proficiency with donor databases and office software (including DonorPerfect, Microsoft Office, and Google Workspace preferred)
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Team-oriented mindset with a willingness to support multiple departments
• Valid driver’s license and ability to travel.

Work Environment

• Normal office environment; 40 hours per week, Monday through Friday, 8:30 AM5:00 PM, with occasional evening and weekend hours as needed with events

Compensation

• Comprehensive benefits package including salary, medical/dental benefits, vacation, and retirement account
• Annual salary range: $40,000-$42,000