Advancement Coordinator

Boys & Girls Clubs Of The Virginia Virginia Peninsula; Newport News (VA); On-site; USD 40,000 - 42,000; Full time

Job summary

Boys & Girls Clubs Of The Virginia Peninsula seeks an Advancement Coordinator to provide essential administrative, data, and operational support across Development, Administration, and HR. The role supports fundraising operations, donor stewardship, financial documentation, and office coordination to ensure accurate records, timely acknowledgements, and efficient advancement processes.

You will manage DonorPerfect data, assist with donor acknowledgments, support events, and help maintain

Qualifications

• Proven ability to manage confidential donor and financial information.
• Experience with donor databases and reporting.
• Strong written and verbal communication skills.

Responsibilities

• Enter and maintain data across Development, Administration, and HR.
• Support fundraising operations and donor stewardship.
• Process receipts and assist with event support.
• Provide front-office and administrative support as needed.
• Help generate reports and ensure timely acknowledgments.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Time management

Team collaboration

Tools

DonorPerfect

Microsoft Office

Google Workspace

Job description

TITLE: Advancement CoordinatorPERFORMANCE PROFILE SOURCE: Management ProfessionalDEPARTMENT: Development and AdministrativeREPORTS TO: Chief Development OfficerPrimary FunctionThe Advancement Coordinator provides essential administrative, data, and operational support to the Resource Development, Administration, and Human Resources departments. This role supports fundraising operations, donor stewardship, financial documentation, and office coordination to ensure accurate records, timely acknowledgements, and efficient advancement processes.Key RolesTeam Player: Demonstrates a strong commitment to BGCVP’s mission and supports cross-departmental collaboration. Willing to assist where needed in a fast-paced nonprofit environment.Advancement Operations: Supports fundraising and donor relations efforts through accurate data management, reporting, and stewardship coordination.Data & Systems Management: Maintains donor, tax credit, and financial records to ensure compliance, accuracy, and timely reporting.Administrative & Office Support: Provides front-office assistance and general administrative support as needed.Event & Program Support: Assists with development events and organizational initiatives.Problem-Solving: Present solutions, not problems, in line with BGCVP’s mission.Key ResponsibilitiesPerform general data entry as required across Development, Administration, and HR functionsManage Neighborhood Assistance Tax Program (NAP) data, documentation, and reporting• Enter, maintain, and generate reports in DonorPerfect • Assist with donor stewardship processes, including acknowledgements and follow-up support• Manage receipt processing and documentation • Provide general office finance support as needed • Answer phones and assist with front-office communicationsSupport events and fundraising activities, including preparation and day-of assistancePerform other duties as assigned in support of organizational operationsSkills/Knowledge RequiredStrong attention to detail and organizational skillsAbility to manage confidential donor and financial informationProficiency with donor databases and office software (including DonorPerfect, Microsoft Office, and Google Workspace preferred)Strong written and verbal communication skillsAbility to manage multiple priorities and deadlinesTeam-oriented mindset with a willingness to support multiple departmentsValid driver’s license and ability to travel.Work EnvironmentNormal office environment; 40 hours per week, Monday through Friday, 8:30 AM5:00 PM, with occasional evening and weekend hours as needed with eventsCompensationComprehensive benefits package including salary, medical/dental benefits, vacation, and retirement accountAnnual salary range: $40,000-$42,000