Development Coordinator

Boys & Girls Clubs of Central Virginia; Charlottesville (VA); On-site; USD 29,000 - 34,000; Full time

Job summary

Boys & Girls Clubs of Central Virginia is seeking a Development Coordinator to maintain the donor database and support fundraising administration. The role drives moves management and donor communications, ensuring accurate gift processing and timely reports.

The position reports to the Director of Annual Giving and requires strong data entry, MS Office skills, and experience with Abila Fundraising 50. It may involve evenings and weekends and travel to multiple Club sites.

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience with donor databases and fundraising software is preferred.
• Excellent written and verbal communication.
• Ability to handle confidential donor information.
• Ability to travel to multiple Club sites.

Responsibilities

• Record gifts and manage donor profiles to maintain donor database accuracy.
• Communicate gift information to Finance.
• Reconcile revenue monthly.
• Pull donor lists for moves management and communications.
• Prepare gift acknowledgement letters and donation reports.
• Distribute weekly donation reports for boards.
• Prepare and track donor agreements.
• Make deposits to VNB weekly.
• Provide on-site event support and tracking.
• Support paperwork for tax credit requests to the Virginia Department of Education.

Skills

Data entry

Communication

Time management

Teamwork

Attention to detail

MS Office

Abila Fundraising 50

Publisher/Adobe/Canva

Education

Bachelor's degree or equivalent experience

Tools

Abila Fundraising 50

MS Office

Adobe

Canva

Publisher

Job description

Description

Location: Charlottesville

Position Status: Full-Time

Exempt Status: Non-Exempt

Compensation Type: Hourly

Salary Range: $21.71-$25.54/hour

Hours per Week: 40

Position Summary:

The Development Coordinator maintains the organization’s donation database and supports resource development administrative tasks, stewardship, special events, and volunteer engagement. As an integral part of the resource development team, the Development Coordinator’s responsibilities facilitate moves management among the organization’s donor base. The Development Coordinator’s role is extremely detail-oriented and manages daily administrative tasks that ultimately influence donor trust, confidence, and compliance. The Development Coordinator reports to the Director of Annual Giving.

Position Description:

• Record gifts and manage donor profiles to maintain timely accuracy and cleanliness of the organization’s donor database
• Communicate relative gift information (i.e. pledges and pledge payments, gift allocations, etc.) to the Finance department
• Reconcile revenue with Finance monthly
• Pull donor lists to support moves management and donor communications, including solicitations, invitations, and stewardship pieces
• Prepare gift acknowledgement letters and donation reports
• Distribute weekly donation reports for boards
• Prepare and track donor agreements
• Make deposits to VNB at least once per week
• Provide special event support, such as tracking guests lists and attendance, creating signage, and assembling registration packets and nametags
• Provide on-site event support
• Support the Chief Development Officer with paperwork administration and donor communication to submit tax credit requests to the Virginia Department of Education
• Facilitate meaningful and creative stewardship (i.e. impact videos, Club member art work, etc.) that connects Club supporters and partners to the organization’s mission
• Collaborate with Club staff to support the volunteer-to-donor pipeline
• Commitment to the Boys & Girls Club mission
• Strong attention to detail and data input skills
• Strong organization and management skills to handle confidential donor information
• Comprehensive knowledge of gift processing and acknowledgement best practices
• Experience working with Abila Fundraising 50 or similar development software
• Adept ability to learn and operate software systems
• Strong verbal and written communication skills required
• Ability to work independently and collaboratively, manage multiple priorities, meet deadlines, and take initiative
• Working proficiency of MS Office applications
• Publisher, Adobe software (or similar programs), Canva, and Abila Fundraising 50 (or similar development software) is a plus
• Ability to work evenings and weekends as appropriate

Requirements

• Ability to be effective in an environment with varying levels of noise throughout the day
• Ability to operate a computer and other office equipment the majority of the workday
• Ability to travel to multiple Club and community sites
• Ability to communicate effectively with staff, donors, volunteers, vendors, and community partners in person, by phone, and electronically
• Ability to perform repetitive tasks such as typing, writing, and data entry
• Ability to lift, carry, move, and set up special events supplies weighing up to 20 pounds on an occasional basis

Education and Certifications:

• Bachelor’s degree, or equivalent experience

Disclaimer: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Additional duties may be assigned to employees from time to time. The scope of the job may change as business demands at the sole discretion of the employer at any time.

BGCCVA provides equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, veteran status, sexual orientation, gender identity and expression or any other characteristic protected by applicable law.