Advancement Coordinator

Roman Catholic Diocese of Charleston, South Carolina; Charleston (SC); On-site; USD 45,000 - 60,000; Full time

Job summary

The Advancement Coordinator at the Roman Catholic Diocese of Charleston assists with donor management, gift processing, and office support for the Office of Stewardship & Mission Advancement. The role emphasizes accuracy, discretion with confidential information, and strong communication with donors, parish staff, and diocesan partners.

Responsibilities include data entry in Raiser's Edge, preparing gift batches, donor acknowledgments, event support, and generating reports with Finance.

Qualifications

• Bachelor’s degree or 3+ years fundraising experience.
• Excellent attention to detail and organizational skills.
• Strong computer skills in Microsoft Office Suite.
• Experience with database management.
• Ability to handle confidential information discreetly.
• Excellent written and verbal communication.

Responsibilities

• Process daily gifts and prepare batches by campaign/fund.
• Enter gift data and scan checks.
• Prepare donor thank-you correspondence.
• Manage special gifts (IRA Direct Contributions, Donor-Advised Funds).
• Set up new funds and donation pages in Raiser's Edge.

Skills

Attention to detail

Data management

Donor management

Organizational skills

Communication skills

Discretion with confidential info

Teamwork

Problem-solving

Commitment to mission

Education

Bachelor’s degree in Business Administration/Data Management/related field

Tools

Raiser’s Edge

Microsoft Office Suite

Job description

Position Title: Advancement Coordinator

Position Summary:

The Advancement Coordinator plays a crucial role in managing donor information, gift processing, and administrative support for the Office of Stewardship & Mission Advancement. This position requires attention to detail, strong organizational skills, exceptional client-oriented communication skills, experience in data management and non-profit administration, and the ability to work with sensitive financial information.

Classification:

Exempt, Salary (Full-Time 40 hours per week)

Reports To:

Director of Stewardship & Mission Advancement

Essential Job Functions:

1. Gift Processing and Donor Management:
   • Process daily mail and prepare gift batches by campaign/fund
   • Perform data entry of gifts and scan checks
   • Generate donor thank you correspondence
   • Manage special gifts (e.g., IRA Direct Contributions, Donor-Advised Funds)
   • Set up new funds and donation pages in Raiser’s Edge
   • Assist with website updates related to fundraising (non-coding tasks)
2. Database Management:
   • Maintain and update donor information in Raiser’s Edge
   • Update parish rosters in the database
   • Generate reports on Foundation funds as needed (with assistance from Finance)
3. Administrative Support:
   • Answer inbound phone calls
   • Process check requests and track payments
   • Front-line correspondence to donors, stakeholders, partners, and diocesan organizations
   • Provide administrative support for the Board meetings of the Catholic Community Foundation of South Carolina
   • Assist with donor events, including:
     • Developing invite lists with input from senior staff
     • Preparing nametags and programs
     • Assisting with catering and entertainment contracts
     • Receiving and tracking RSVPs
   • Other duties as assigned

Required Skills and Qualifications:

• Bachelor’s degree in Business Administration, Data Management, or related field preferred or a minimum of three years of related and relevant experience in fundraising
• Excellent attention to detail and organizational skills
• Strong computer skills, including proficiency in Microsoft Office Suite
• Experience with database management
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills

• Knowledge of Raiser’s Edge or other fundraising CRM systems preferred but not required

• Willingness and aptitude to learn Raiser’s Edge system
• Experience in non-profit or religious organizations
• Strong problem-solving skills
• Ability to work independently and as part of a team
• Commitment to the mission and values of the Catholic Community Foundation of South Carolina
• Catholic in good standing

Working Conditions/Physical Requirements:

The requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Ability to operate standard office equipment, including computers, copiers, and telephones. Proficient in Microsoft Office Suite, including Word, Outlook and Excel. Communicate effectively verbally and in writing. Valid driver’s license required. This position involves standing, walking, sitting, talking, hearing, stooping, kneeling, crouching, and reaching above shoulders. Ability to lift and move up to 25 pounds to transport files or materials. Experience in SharePoint for collaboration and document management is preferred but not required.

Work Authorization:

Applicants must be legally authorized to work in the United States at the time of hire. The Diocese of Charleston does not provide visa sponsorship. Successful candidates will be required to complete Form I-9 and present acceptable documentation verifying identity and employment authorization.

Employment requirements

Employment in this position is contingent upon the successful completion of all required pre-employment screening and verification processes, as applicable to the responsibilities of the position. These may include:

• A criminal background check and completion of all Diocese of Charleston Safe Environment requirements;

All background screenings will be conducted in accordance with applicable federal and state laws and Diocese of Charleston policies. Results will be evaluated based on their relevance to the duties and responsibilities of the position and will not automatically disqualify an applicant from employment.

Because this position carries responsibility for supporting and representing the Catholic mission of the Diocese, finalists are required to provide a letter from their current parish priest or pastor.