Advancement Communications Coordinator

Toledo Community Foundation; Toledo, Northern (OH, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Toledo Foundation seeks an Advancement Communications Coordinator to join our internal marketing communications team. You will write, edit and proofread content across print, web, email and video, partnering with Foundation and Alumni relations to advance engagement and fundraising.

The role emphasizes brand consistency, strategy-driven storytelling, and collaboration with internal and external stakeholders.

Qualifications

• Bachelor’s degree in English, communications, marketing, journalism or related discipline.
• 3–4 years of professional communications experience.
• Working knowledge of AP style.
• High competence in Microsoft Office, social media platforms and comfort with technology.
• Working knowledge of Adobe Creative Suite (Photoshop, InDesign).
• Experience with email and text marketing, HTML and website content management systems (WordPress, Drupal).
• Strong project management, attention to detail and organizational skills.
• Familiarity with trends in communications, marketing and higher education.
• Eagerness to learn new skills and responsibilities.
• Exceptional customer service mindset and professionalism.

Responsibilities

• Plan and create content for use across communications channels: print, direct mail, website, email and video.
• Collaborate with Foundation teams on tailored marketing projects aligned to university strategies.
• Provide proofreading and editorial support to ensure brand consistency and quality.

Skills

Content planning

Editing

AP style

MS Office

Social media

Adobe Creative Suite

HTML/Web content

Project management

Stakeholder collaboration

Education

Bachelor’s degree in English/Communications/Marketing/Journalism

Tools

Adobe Photoshop

InDesign

WordPress/Drupal

Job description

Posted: September 23, 2026
Expires: November 22, 2026

The University of Toledo Foundation

PRIMARY RESPONSIBILITY

The office of Advancement Communications is looking to hire two coordinators to serve as part of our internal marketing communications team. It is likely that we will focus the duties of each coordinator on either the Foundation or Alumni Relations. However, we will function as one team. If you have experience relevant to one of these departments, please include that on your resume.

The Advancement Communications Coordinator supports the engagement and fundraising efforts of The University of Toledo Foundation and/or the Alumni Association through writing, editing, proofreading and marketing execution in a variety of media. As a member of the advancement operations team, this position partners closely with internal and external stakeholders to create engaging content and strategy driven storytelling. A secondary focus is to maintain familiarity and partnerships related to similar duties for The University of Toledo Foundation.

SPECIFIC DUTIES:

60%

• Plan and create content for use across numerous communications channels, including but not limited to print, direct mail, website, email and video.
• Collaborate closely with the Foundation team to develop tailored marketing and communications projects that are part of broader strategies at UToledo and its colleges and programs.
• Provide proofreading and editorial assistance on communications to ensure overall quality, consistency and alignment with UToledo brand.

30%

• Provide regular planning, content and monitoring of Foundation social media accounts.
• Serve as a liaison to UToledo Marketing and Communications team.
• Have a clear understanding of UToledo editorial and visual style and maintain guidelines for the Foundation as part of that style.

10%

• Determine workflow improvements for creative and review process with Supervisor and implement as needed.
• The above duties reflect management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

QUALIFICATIONS:

• Bachelor’s degree in English, communications, marketing, journalism or related discipline.
• 3-4 years of relevant, professional communications experience.
• Working knowledge and familiarity with AP style.
• High competence in Microsoft Office, social media platforms and comfort level with technology of all types.
• Working knowledge and familiarity with Adobe Creative Suite (Photoshop, InDesign).
• Experience or basic familiarity with e-mail and text marketing execution, HTML and website content management systems (e.g. Wordpress, Drupal).
• High proficiency in project management, attention to detail, prioritization of work and organizational skills.
• Familiarity with trends in communications, marketing and higher education.
• Eagerness and ability to learn new skills, software and responsibilities.
• Exceptional customer service mindset, with demonstrated professionalism to internal and external stakeholders.

PERFORMANCE STANDARDS:

• Passion for the institution’s mission, traditions and long-term success.
• Consistently demonstrate the mission, vision and values of The University of Toledo Foundation and the University.
• Our RITE Values - Respect, Integrity, Transparency & Teamwork, and Excellence
• Outstanding written, verbal and interpersonal skills. Must be able to develop interpersonal relationships with multiple constituents.
• Demonstrate integrity, impeccable ethics, initiative, enthusiasm, and the ability to establish trust and credibility.
• Demonstrate commitment and ability to: Provide quality customer service. Plan, organize and remain accountable for actions. Problem solve utilizing critical thinking skills. Function in a confidential manner. Collaborate with other staff.