Advancement Communications Coordinator

The University of Toledo Alumni and Foundation; Toledo (OH); On-site; USD 42,000 - 63,000; Full time

Job summary

The University of Toledo Alumni and Foundation seeks two Advancement Communications Coordinators to join our marketing communications team. You will craft and edit content for print, digital, and video channels, aligning with university strategies and brand guidelines.

A secondary focus includes supporting the Foundation’s communications efforts. Ideal candidates have 3–4 years in professional communications, strong AP style knowledge, and proficiency in Adobe Creative Suite and CMS platforms.

Qualifications

• Bachelor’s degree in English, communications, marketing, journalism or related discipline.
• 3–4 years of relevant, professional communications experience.
• Working knowledge of AP style.
• High competence in Microsoft Office, social media platforms and comfort level with technology.

Responsibilities

• Plan and create content for use across multiple channels (print, direct mail, website, email, video).
• Collaborate with Foundation or Alumni Engagement to develop tailored projects within broader university strategies.
• Provide proofreading and editorial support ensuring brand consistency.

Skills

AP style

Writing & editing

Adobe Creative Suite

HTML & CMS

Microsoft Office

Project management

Social media management

Education

Bachelor’s degree in English, communications, marketing, journalism or related discipline

Tools

Adobe Creative Suite

WordPress

Drupal

Job description

The office of Advancement Communications is looking to hire two coordinators to serve as part of our internal marketing communications team. It is likely that we will focus the duties of each coordinator on either the Foundation or Alumni Relations. However, we will function as one team. If you have experience relevant to one of these departments, please include that on your resume.

The Advancement Communications Coordinator supports the engagement and fundraising efforts of The University of Toledo Foundation and/or the Alumni Association through writing, editing, proofreading and marketing execution in a variety of media. As a member of the advancement operations team, this position partners closely with internal and external stakeholders to create engaging content and strategy driven storytelling. A secondary focus is to maintain familiarity and partnerships related to similar duties for The University of Toledo Foundation.

SPECIFIC DUTIES:

60%

• Plan and create content for use across numerous communications channels, including but not limited to print, direct mail, website, email and video.
• Collaborate closely with the Office of Alumni Engagement or Foundation to develop tailored marketing and communications projects that are part of broader strategies at UToledo and the Alumni Association.
• Provide proofreading and editorial assistance on communications to ensure overall quality, consistency and alignment with UToledo brand.

30%

• Provide regular planning, content and monitoring of The Foundation or the Alumni Association social media accounts.
• Serve as a liaison to UToledo Marketing and Communications team in collaboration with the Senior Director of Advancement Communications.
• Have a clear understanding of documented UToledo editorial and visual style and maintain guidelines for the Foundation as part of that style.

10%

• Determine workflow improvements for creative and review processes with Supervisor and implement as needed.
• The above duties reflect management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

QUALIFICATIONS:

• Bachelor’s degree in English, communications, marketing, journalism or related discipline.
• 3-4 years of relevant, professional communications experience.
• Working knowledge and familiarity with AP style.
• High competence in Microsoft Office, social media platforms and comfort level with technology of all types.
• Working knowledge and familiarity with Adobe Creative Suite (Photoshop, InDesign).
• Experience or basic familiarity with e-mail and text marketing execution, HTML and website content management systems (e.g. Wordpress, Drupal).
• High proficiency in project management, attention to detail, prioritization of work and organizational skills.
• Familiarity with trends in communications, marketing and higher education.
• Eagerness and ability to learn new skills, software and responsibilities.
• Exceptional customer service mindset, with demonstrated professionalism to internal and external stakeholders.