Advancement Support Specialist

TrulyHired; Chantilly (VA); On-site; USD 34,000 - 48,000; Part time

Job summary

St. Paul VI Catholic High School is seeking an Advancement Support Specialist to assist with planning, organizing, and delivering fundraising and alumni events.

The role collaborates with the Associate Director and Director of Advancement to manage invitations, messaging, and RSVP processes while supporting donor campaigns and partner programs. The position involves coordinating third-party vendors, monitoring budgets, and producing event communications to maximize attendance and engagement.

Qualifications

• Experience coordinating fundraising events and donor programs.
• Ability to monitor budgets and process Purchase Orders.
• Experience coordinating vendors and on-site event logistics.

Responsibilities

• Work with Associate Directors of Advancement to plan and organize all social and fundraising Advancement events.
• Monitor event budgets and create necessary Purchase Orders.
• Coordinate third-party vendors for events, including quotes and logistics.
• Create and distribute pre/post event messaging to drive attendance.
• Support Annual Campaign initiatives with the Advancement team.
• Support Community Partners Program and Athletic Booster Club activities.
• Support alumni program initiatives with the Advancement team.
• Other duties as assigned

Skills

Event planning

Budget management

Vendor coordination

RSVP management

Donor campaigns

Alumni programming

Job description

Job Description

As a Catholic high school, it is the mission of St. Paul VI Catholic High School to provide an environment in which students and teachers are able to develop their God-given gifts and talents. The Advancement Support Specialist is an open-minded collaborator who seeks to find ways to continue the excellence at PVI, witnesses Gospel values, and supports the operational vitality of St. Paul VI Catholic High School.

The Advancement Support Specialist assists with all aspects of Advancement events, including planning, organizing, on-site services, vendor/supplier coordination and event delivery. The role works with the Associate Director of Advancement and the Director of Advancement to create relevant invitation lists, publish event messaging and manage the RSVP process. This role also assists in other aspects of Advancement, including donor appeals/campaigns, the Community Partners Program, Athletic Booster Club initiatives and alumni programming.

Specific Responsibilities:

• Work with Associate Directors of Advancement to manage event needs, including planning and organizing all social and fundraising Advancement events
• Monitor event budgets and create necessary Purchase Orders
• Coordinate and manage third party companies/vendors needed for events, including price quotes and event logistics
• Create and send pre and post event messaging/graphics to drive attendance and inform attendees of necessary information
• Support Annual Campaign initiatives in coordination with the Associate Director of Advancement
• Support aspects of the Community Partners Program in coordination with the Director of Advancement
• Support Athletic Booster Club activities in coordination with the Director of Advancement
• Support alumni program initiatives in coordination with the Associate Director of Advancement
• Other duties as assigned

The salary range for this position is $25 to $35 per hour.