Advanced Billing Associate

Acara Solutions, Inc.; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Acara Solutions, Inc. seeks an experienced Advanced Billing Associate to support government contract billing, financial compliance, and revenue operations. You will prepare, review, and process invoices while ensuring GAAP and contract requirements are met, in a highly regulated environment.

You will work with ERP and financial systems, support audits, and collaborate with program teams to improve billing processes and drive efficiency.

Qualifications

• 4+ years in billing, accounts receivable, or related financial operations.
• Experience preparing and processing invoices in high-volume environments.
• Strong Excel skills for analysis, reporting, and reconciliation.
• Experience with government contracting environments a plus.
• Attention to detail and ability to support audits and compliance.

Responsibilities

• Prepare, review, and process customer invoices per policies and contracts.
• Generate FFP, T&M, and commercial invoices and maintain records.
• Support monthly billing goals and high-volume invoice processing.
• Ensure data accuracy in financial systems and compliance with GAAP.
• Assist audits by maintaining audit-ready documentation and resolving discrepancies.
• Collaborate with program teams to improve billing processes and automate where possible.

Skills

Billing

Accounts Receivable

Excel

Attention to detail

Communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Oracle

Hyperion Essbase

ERP systems

Job description

We're seeking an experienced Advanced Billing Associate to support customer billing, financial compliance, and revenue operations within a highly regulated government contracting environment. In this role, you'll be responsible for preparing, reviewing, and processing customer invoices while ensuring compliance with internal policies, accounting standards, and government contract requirements.

This is an excellent opportunity for a finance or accounting professional who enjoys working with complex billing processes, financial systems, compliance requirements, and customer-facing financial operations.

Why You'll Love Working Here:

• Support advanced technology programs serving defense, government, and commercial customers.
• Work within a collaborative finance organization focused on operational excellence and continuous improvement.
• Gain exposure to government contract billing, financial compliance, and enterprise financial systems.
• Develop expertise in billing operations, audit support, financial reporting, and revenue management.

Why This Opportunity is Exciting:

This position plays a direct role in supporting company revenue, cash flow, and financial performance. You'll be responsible for ensuring invoices are accurate, compliant, and processed efficiently while supporting financial audits and maintaining high standards of operational excellence.

What You'll Do:

• Prepare, review, and process customer invoices in accordance with company policies and contractual requirements.
• Generate and maintain Firm Fixed Price (FFP), Time & Materials (T&M), and commercial invoices.
• Support monthly billing goals by accurately processing high volumes of invoice transactions.
• Maintain billing records and financial system data to ensure compliance and accuracy.
• Monitor invoice status and assist with reducing billing cycle times and improving collections.
• Support internal and external audit activities by maintaining audit-ready documentation.
• Validate billing information and ensure compliance with U.S. GAAP, company policies, and applicable regulations.
• Research and resolve billing discrepancies, customer inquiries, and invoice issues.
• Partner with program teams, finance professionals, and business stakeholders to improve billing processes.
• Identify opportunities for automation, reporting enhancements, and continuous process improvements.

Job Requirements

What You'll Bring:

• 4+ years of experience in billing, accounts receivable, finance, accounting, government contract administration, or related financial operations.
• 2+ years of experience preparing and processing customer invoices in a high-volume environment.
• 2+ years of experience working with financial systems, ERP systems, accounting software, or billing platforms.
• 2+ years of experience supporting audit requirements, financial compliance, or internal controls.
• 2+ years of experience using Microsoft Excel for financial analysis, reporting, and reconciliation activities.
• High School Diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related discipline strongly preferred.

What Sets You Apart:

• Experience preparing:
  • Firm Fixed Price (FFP) invoices
  • Time & Materials (T&M) invoices
  • Commercial customer invoices
• Knowledge of:
  • U.S. GAAP
  • Federal Acquisition Regulations (FAR)
  • DFARS
  • DCAA requirements
  • DCMA requirements
  • Cost Accounting Standards (CAS)
  • Sarbanes-Oxley (SOX)
• Advanced Microsoft Excel skills including:
  • Pivot Tables
  • Lookup Functions
  • Financial Reporting
  • Data Analysis
  • Dashboard Development
• Experience using:
  • Oracle
  • Hyperion Essbase
  • ERP and financial reporting systems
• Experience supporting government contracting environments.
• Strong attention to detail and commitment to financial accuracy.
• Excellent communication, customer service, and problem-solving skills.
• Ability to manage high-volume workloads while meeting strict deadlines.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and drug screen.
• Overtime: May be required during month-end close cycles and billing deadlines.
• Lifting Requirements: Ability to perform standard office-related duties.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.