Advance Planning Coordinator

State-of-Missour; Jefferson City (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Defined pension plan

Health insurance

Generous leave and holidays

Job summary

State of Missouri, Department of Social Services, is seeking an Advance Planning Coordinator at the Howerton State Office Building in Jefferson City. You will secure enhanced federal participation for IS projects, manage budgets, track expenditures, and report to agencies while collaborating with IT, divisions, and federal partners.

You will guide APD preparation, contract amendments, and financial metrics, ensuring alignment with federal guidance and the DSS IT strategy.

Qualifications

• Bachelor's degree with a minimum of 24 earned credit hours in Business/Public Administration, Accounting, Finance, Information Systems, or related field.
• Four or more years of professional experience in project, budget, or financial management or grant writing and management.
• Substitutions may be allowed.

Responsibilities

• Create Advance Planning Documents (APDs) and supporting documents for enhanced funding requests.
• Write, review, track APDs, contract amendments, budgets, scopes, and supporting docs.
• Submit APDs and contracts to federal partners; coordinate with owners and financial staff.

Skills

Budget management

Project coordination

Financial reporting

Stakeholder communication

Policy interpretation

Education

Bachelor's degree + 24 credit hours in related field

Job description

Job Location:

This position is located at the Howerton State Office Building; 615 Howerton Court, Jefferson City, MO. All internal promotional applicants are encouraged to apply as there may be alternate office space available.

Why you’ll love this position:

As the Advance Planning Coordinator, you will play a crucial role in securing enhanced federal participation for all systems and solutions in the Missouri DSS enterprise. In this role, you will have the opportunity to actively participate in financial management for various information system projects throughout DSS. This includes working with a variety of professional staff to create project budgets, track expenditures, report to various agencies, and develop expertise in federal funding requirements.

Your leadership experience will not only support this important work, but it will also invite you to be a key player in the partnerships between IT, DSS divisions, sister departments, and key federal partners.

• Work with business owners and project managers/coordinators across multiple State Departments to create Advance Planning Documents (APDs) and necessary supporting documents for enhanced funding requests.
• Write, review, and track APDs, contract amendments, project assessment quotations, scopes of work, detailed project budgets, and supporting documentation.
• Initiate the timely submission of APDs and contracts to federal partners, manage, track, and communicate out the related correspondence to business owners and financial staff.
• Interact with federal partners on a regular basis to coordinate submission and review of funding and contracting requests.
• Review and become a subject matter expert in all federal guidance related to enhancing funding for information system projects.
• Ensure that all enhanced funding requests align with guidance provided by federal partners and the State’s mission, the overall DSS IT strategy, and the Department’s Public Assistance Cost Allocation Plan.
• Establish, track, and manage project budgets and actual project expenditures, including staff time and contractor costs.
• Work with Department and Division financial staff to ensure correct reporting and claiming of project expenditures, including review of expenditure reports.
• Assist business owners in contract monitoring, which includes tracking system related Service Level Agreements (SLAs) and metrics, as well as supporting and/or performing calculation of any potential damages.
• Assist financial staff in preparing and monitoring the annual Information Systems budget request, budget book(s), and spend plan(s).
• Work with the Certification Team to support the development and reporting of outcomes and performance metrics related to enhanced funding and system certification.
• Participate in development of information system strategies, and completion of information system assessments and evaluations required by the federal or state government.
• Assist with development and implementation of financial approval and reporting policies and processes related to information system enhanced funding.

Minimum Qualifications:

• A Bachelor's degree from an accredited college or university with a minimum of 24 earned credit hours in one or a combination of the following: Business or Public Administration, Accounting, Finance, Information Systems, or a closely related field; and, four or more years of professional experience in project, budget, or financial management or grant writing and management. (Substitutions may be allowed)

Preferred Qualifications:

• Master’s degree in Business or Public Administration, Accounting, Finance, or a closely related field.
• Certified Government Financial Manager (CGFM), Certified Management Accountant (CMA), Project Management Professional (PMP), or similar certification.
• Six or more years of professional experience, preferably in Medicaid, social services, and/or healthcare
• Ability to read and interpret state and federal laws, regulations, and rules
• Ability to think independently, and solve problems quickly and creatively
• Ability to effectively communicate with a variety of people, both orally and in writing.Written communication may include reports and requests for proposals.
• Ability to self-organize and prioritize work in an ever-changing environment
• Strong understanding of project management with multiple stakeholders and competing deadlines.
• Basic understanding of the Missouri DSS landscape.

Lack of post‑secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position, please contact: Robyn Dixon at [e-mail].

If you experience accessibility issues while applying, please contact Courtney Hall at [e-mail].