Adult Programs Admin & Transportation Scheduler

Community Care Network / Rutland Mental Health Services; Rutland (VT); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

Competitive pay $23.39-$25.28 per hour

Comprehensive benefits package

Flexible schedule

Health insurance

401(k) with matching

Paid time off

Professional development assistance

Tuition reimbursement

Vision insurance

Life insurance

Job summary

Community Care Network seeks an Adult Program Administrative Coordinator to support the Adult Services Division with scheduling, administrative tasks, and coordination across programs. The role blends office operations, data management, and communications to ensure accessible mental health and substance use services.

You will assist leadership, coordinate onboarding, and help maintain HIPAA-compliant electronic health records while supporting transportation scheduling to remove barriers for

Qualifications

• Minimum 3–5 years of relevant professional experience in healthcare or human services.
• Strong organizational, project coordination and time management skills.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience working with electronic medical record systems preferred.
• Maintain confidentiality and HIPAA compliance; attention to detail.

Responsibilities

• Participates in onboarding activities and supports leadership.
• Provides administrative support to the Director of Adult Services and leadership team.
• Coordinates department events, meetings, agendas, minutes and reports.
• Maintains records, materials, and communications across sites.
• Coordinates transportation scheduling and related administrative tasks.
• Maintains and supports the agency’s electronic health records.
• Compiles data and assists with monthly, quarterly and annual reports.

Skills

Organizational skills

Project coordination

Time management

Communication skills

Independent work

Education

High School Diploma or GED

Associate’s or Bachelor’s degree in Business Administration

Healthcare Administration or related field

Tools

Excel

Word

PowerPoint

EMR systems

Job description

Community Care Network seeks an Adult Program Administrative Coordinator to support the Adult Services Division with scheduling, administrative tasks, and coordination across programs. The role blends office operations, data management, and communications to ensure accessible mental health and substance use services.

You will assist leadership, coordinate onboarding, and help maintain HIPAA-compliant electronic health records while supporting transportation scheduling to remove barriers for