Admistrative Assistant

Ultimate Staffing Services; Fresno (CA); On-site; USD 30,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Fresno, California seeks an Administrative Assistant to support daily office operations. The role handles phone calls, scheduling, correspondence, reports, and filing, with opportunities for temporary or temp-to-hire positions at $22-$26 per hour.

The ideal candidate brings 2-4 years of experience, strong MS Office skills (Excel a plus), and excellent written and verbal communication. A high school diploma is required, college degree preferred.

Qualifications

• 2-4 years of experience in a similar role.
• Knowledge of office management systems and procedures.
• Excellent time management and ability to multi-task.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office; proficiency in Excel a huge plus.
• High school diploma or equivalent; college degree preferred.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Receive, sort and distribute the mail

Skills

Time management

Multi-tasking

Verbal communication

Written communication

MS Office

Excel

Organizational skills

Problem solving

Education

High school diploma or equivalent; college degree preferred

Tools

MS Office Suite

Excel

Job description

Admistrative Assistant (JN -102023-3183) Fresno, California

Salary: USD22 - USD26 per hour

Ultimate Staffing has partnered with some of the Valley's top employers in search of Administrative Assistants. There are temporary and temp to hire opportunities available with salary ranges from $22-$26 per hour.

Responsibilities of the Administrative Assistant

Answer and direct phone calls

Organize and schedule meetings and appointments

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Submit and reconcile expense reports

Provide general support to visitors

Provide information by answering questions and requests

Research and creates presentations

Generate reports

Prepare and monitor invoices

Receive, sort and distribute the mail

Qualifications of the Administrative Assistant

2-4 years of experience in a similar role

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office, proficiency in Excel a HUGE plus!

High school diploma or equivalent; college degree preferred