Administrative Assistant

Ultimate Staffing Services; Phoenix (AZ); On-site; USD 33,000 - 39,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Phoenix, AZ. The role pays USD24 - USD28.50 per hour and supports offices with calendar management, scheduling, phone duties and correspondence.

The ideal candidate will handle filing, mail, invoices, reports and other clerical tasks, collaborating with management and clients to ensure smooth daily operations and professional communications.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.
• Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

Job description

Administrative Assistant (JN -092026-431691) Phoenix, Arizona

Salary: USD24 - USD28.5 per hour

The administrative assistant provides clerical and organizational support to individuals or teams within an office, managing calendars, scheduling meetings, answering phone calls, handling correspondence, maintaining files, ordering office supplies, and performing other administrative tasks to ensure smooth operation of the office environment.

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Decision-making: administrative assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.
• Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.