Admissions Specialist

Lamar Institute of Technology; Beaumont (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Lamar Institute of Technology seeks an Admissions Specialist to assist the Manager of Admissions & Enrollment and provide administrative support for Admissions & Enrollment. You will inform current and prospective students, faculty, staff, and partners about admissions, advising, registration, and student activities.

The role processes transcripts, admissions documents, and helps maintain academic records in a non-exempt, student-centered environment.

Qualifications

• High school diploma required; strong communication skills.
• Experience or familiarity with admissions processes helpful.
• Associate degree preferred; notice of notary/public duties not required.

Responsibilities

• Greet and assist visitors; direct them to appropriate locations.
• Provide admissions and registration information to students and staff.
• Process transcripts and admissions documents; maintain records.
• Coordinate information requests and respond to inquiries in a timely manner.
• Support manager of Admissions & Enrollment and assist with special populations and testing tasks.

Skills

Oral & written communication

Customer service

Office administration

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Banner

Axiom

Xtender

Job description

• Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
• LIT's Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR
  668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts
  (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent
  calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student
  organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can
  stop by Lamar Institute of Technology, Eagles' Nest building at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-247-4838 or emailing [e-mail].
• If you have questions, please email the Human Resources department at [e-mail] or call 409-981-6824.

Job Summary

The Admissions Specialist’s responsibilities include, but are not limited to, providing immediate assistance to the Manager of Admissions & Enrollment and performing administrative and office support duties for Admissions & Enrollment. This role provides information to current and prospective students, faculty, staff, and educational partners and other stakeholders regarding admissions, advising, registration, special populations, testing, and student activities. The position is responsible for processing transcripts, admissions documents, and assists with maintaining academic records. This is a non-exempt position.

Duties/Responsibilities

Greet and assist visitors; directing them to appropriate locations as neededAnswer telephone calls in a professional manner at all timesProvide admissions and registration information for current and prospective LIT studentsCreate documents and spreadsheets on prospective and incoming student populationsFile, fax and scan admission documents and recordsProcess requests for LIT informationCollect and route admission documents and transcriptsMaintain and distribute student recordsProvide registration information, transcripts, etc. for students, faculty, and staffMaintain general department emailInterpret information to determine proper classification and placement of data.Process admissions applications from electronic sources.Enter information from high school and college transcripts.Enter test scores including but not limited to SAT, ACT, GRE, GMAT, TSI, TAKS and STAAR.Offer exceptional customer service in a student-centered, professional environment at all times. Create, process and track purchase orders and requisitionsComplete education verificationsAssist with transcript evaluationsCross train and learn various aspects of Student Services as needed.Perform other duties as assigned

Minimum/Preferred Qualifications

Minimum Qualifications: High school diploma required.Proficient in Microsoft Office.Knowledge of interpretation and evaluation of university catalogs.Ability to develop and maintain effective working relationships with faculty, staff, and students.Ability to effectively communicate, orally and in writing.Eligible to become a Texas Notary Public within six months of employment.Ability to work with a diverse student population.

Preferred Qualifications: An associate’s degreeProficient knowledge and experience using Banner, Axiom, and Xtender

Supplemental Information

Physical Requirements: This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; constantly operate a computer or other office equipment, such as a printer or copy machine.

• Lamar Institute of Technology is an E-Verify Employer.
• This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form.