Admissions Representative

Maryville University of Saint Louis; St. Louis (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

Maryville University seeks an Admissions Representative to manage a recruitment territory and act as the primary enrollment advisor for prospective students. You will guide applicants from inquiry to enrollment, conduct appointments in person or virtually, and partner with campus services to ensure a smooth enrollment.

You will coordinate outreach, analyze enrollment data, and participate in events to promote academic programs, scholarships, and campus life.

Qualifications

• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to build authentic relationships with diverse populations.
• Proficiency with Microsoft Office and CRM/enrollment technologies.

Responsibilities

• Manage an assigned recruitment territory and develop strategic annual recruitment plans aligned with university enrollment goals.
• Build and maintain relationships with high schools, counselors, community organizations, and educational partners.
• Serve as the primary admissions counselor from inquiry through enrollment.
• Guide students and families through every stage of the enrollment process, including applications, transcripts, financial aid, and deposits.
• Represent Maryville University at recruitment events and deliver engaging presentations.

Skills

Communication skills

Organizational skills

Time management

Education

Bachelor's degree

Tools

Slate

Salesforce

TargetX

Job description

• Financial aid
• Final enrollment

At Maryville University, we believe every student has a story, a purpose, and unlimited potential. As an Admissions Representative, you'll play a pivotal role in helping prospective students discover where their journey begins. Through relationship-building, strategic territory management, and personalized guidance, you'll serve as a trusted advisor from a student's first interaction with Maryville through enrollment.

What You'll Do

As an Admissions Representative, you'll manage an assigned recruitment territory while serving as the primary enrollment advisor for prospective students throughout the admissions process.

Territory Management & Recruitment Strategy

• Manage an assigned recruitment territory and develop strategic annual recruitment plans aligned with university enrollment goals.
• Build and maintain strong relationships with high schools, counselors, community organizations, and educational partners.
• Analyze territory demographics, enrollment trends, and market data to identify opportunities for growth.
• Monitor territory performance and adjust recruitment strategies using data and market intelligence.
• Meet or exceed territory enrollment goals while contributing insights to strengthen university-wide recruitment efforts.

Student Recruitment & Enrollment Counseling

• Serve as the primary admissions counselor for prospective students from inquiry through enrollment.
• Build meaningful relationships through personalized outreach, advising, and ongoing communication.
• Conduct admissions appointments in person, virtually, and by phone.
• Guide students and families through every stage of the enrollment process, including:
• Application completion
• Transcript submission
• Financial aid
• Admission acceptance
• Enrollment deposit
• Registration
• Orientation
• Final enrollment
• Help students explore academic programs, scholarships, campus life, student services, and the overall Maryville experience.

Enrollment Conversion & CRM Management

• Manage assigned applicant and admitted student populations using the University's CRM.
• Execute strategic outreach plans to improve application completion, deposits, and enrollment.
• Utilize enrollment dashboards, predictive analytics, and engagement data to prioritize outreach.
• Maintain accurate and timely documentation of all student interactions.
• Support enrollment marketing initiatives and yield campaigns that strengthen enrollment outcomes.

Recruitment Events & Campus Engagement

• Represent Maryville University at high schools, college fairs, community events, transfer events, and other recruitment activities.
• Support individual visits, open houses, admitted student events, yield programs, and virtual recruitment events.
• Deliver engaging presentations to students, families, counselors, and community partners.
• Assist in planning and executing recruitment events that create exceptional prospective student experiences.

Collaboration & Student Success

• Partner closely with Financial Aid, Student Financial Services, Marketing & Communications, Student Success, Academic Colleges, Athletics, Student Records, International Recruitment, and other campus partners.
• Participate in admissions planning meetings, territory reviews, and strategic enrollment initiatives.
• Contribute to a collaborative, innovative team focused on student success and continuous improvement.

Required Qualifications

• Bachelor's degree required.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to build authentic relationships with diverse populations.
• Proficiency with Microsoft Office and the ability to quickly learn CRM and enrollment technologies.
• Valid driver's license and ability to travel extensively, including evenings and weekends.

Preferred Qualifications

• Experience in undergraduate admissions, enrollment management, or higher education recruitment.
• Experience using CRM platforms such as Slate, Salesforce, TargetX, or similar systems.
• Experience analyzing enrollment data and performance metrics.
• Presentation or public speaking experience.
• Bilingual or multilingual communication skills.

Success in This Role

• Passionate about helping students achieve their educational goals.
• An exceptional relationship builder who creates trust and lasting connections.
• Strategic, analytical, and comfortable making data-informed decisions.
• Highly organized with excellent follow-through.
• Adaptable and energized by a fast-paced, goal-oriented environment.
• A collaborative team player who enjoys partnering across campus.
• Professional, accountable, and committed to delivering outstanding student experience.

Physical Requirements & Travel

This position requires frequent travel throughout an assigned recruitment territory, including visits to high schools, college fairs, community organizations, and recruitment events. Evening and weekend work is required throughout the recruitment cycle to support admissions programming and enrollment initiatives.

Compensation & Benefits

• Salary Range: $40,000-$50,000 annually
  • Actual compensation will be commensurate with education, experience, skills, internal equity, and market considerations.

Benefits Highlights

• Maryville University offers a comprehensive benefits package designed to support the health, financial well-being, and professional growth of our employees. Eligible employees enjoy access to:
  • Medical, dental, and vision coverage
  • Retirement plan with 100% University matching up to 9% contributions
  • University-paid life and long-term disability insurance
  • Generous paid time off, including 18 holidays, 3 weeks of vacation, 12 sick days, and 4 personal days
  • Full/Partial Tuition waived for employees and eligible dependents
  • Hybrid and flexible work schedules
  • Wellness programs and employee assistance resources
  • Free parking, fitness center access, and other campus perks