Admissions & Records Coordinator - On Site Support

SIU Medicine; Springfield (IL); On-site; USD 30,000 - 40,000; Full time

Job summary

SIU Medicine seeks a dedicated administrative secretary to support the Director of Admissions and the Office of Student Affairs. This on-site role handles confidential admissions communications, interview scheduling, and file management.

You will coordinate travel for the Director, assist with recruitment events, and back up the front desk as needed, ensuring smooth operations across admissions and student affairs.

Qualifications

• High school diploma or equivalent is required.
• Two years (24 months) from coursework or work experience in administrative support or related fields.
• Experience with customer service, records management, and handling confidential information is preferred.

Responsibilities

• Assist the Director of Admissions with admissions process and confidential communications.
• Schedule applicant interviews and manage admission files and interview logistics.
• Maintain all admission files and merge supplemental applications with current files; prepare committee minutes.
• Communicate with applicants by phone and email regarding status and interviews.
• Coordinate travel for the Director of Admissions and arrange conference registrations, hotels, and transportation.
• Back up front desk and provide coverage for the Office of Student Affairs as needed.
• Assist with annual events including white coat ceremony preparations.

Skills

Customer service

Basic math

Administrative procedures

Electronic equipment & software

Problem solving

Communication

Organization

Confidential information handling

Education

High school diploma or equivalent

Two years of administrative/related experience or coursework

Job description

SIU Medicine seeks a dedicated administrative secretary to support the Director of Admissions and the Office of Student Affairs. This on-site role handles confidential admissions communications, interview scheduling, and file management.

You will coordinate travel for the Director, assist with recruitment events, and back up the front desk as needed, ensuring smooth operations across admissions and student affairs.