Admissions Processing Specialist

University of Evansville; Evansville (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

University of Evansville is seeking an Admissions Processing Specialist to support enrollment by accurately processing prospective student information and application materials. The role emphasizes data integrity, coordination with the Office of Admission, and providing a positive experience for prospective students and families.

The ideal candidate is detail-oriented, service-focused, and able to collaborate with campus partners while working independently.

Qualifications

• High school diploma or equivalent required; two-year degree preferred.
• Strong attention to detail and data accuracy are essential.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work independently and in a team environment.
• Experience managing multiple tasks and deadlines is a plus.
• Proficiency with Microsoft Office applications and standard office technology.
• Willingness to learn new systems and procedures.

Responsibilities

• Enter and maintain prospective student, applicant, and inquiry data with high accuracy.
• Process leads and application information within CRM and student information systems.
• Monitor data quality and correct discrepancies.
• Maintain accurate records per institutional policies.
• Print and process direct mail communications.
• Assist with admission communications and recruitment processes.
• Support enrollment-related communications across the recruitment cycle.
• Provide professional, responsive service to prospective students and families.

Skills

Data entry

Attention to detail

Microsoft Office

Time management

Communication

Teamwork

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Slate CRM

CRM systems

Office productivity tools

Job description

The University of Evansville Office of Admission invites applications for the position of Admissions Processing Specialist. This position plays a critical role in supporting the University's enrollment efforts through the accurate processing of prospective student information and application materials.

The successful candidate will be a detail-oriented, service-focused professional who thrives in a collaborative environment while also working independently. This individual will support daily admission operations, maintain data integrity, and contribute to a positive experience for prospective students and their families throughout the recruitment and admission process.

Key Responsibilities

The Admissions Processing Specialist supports the Office of Admission through data management, communication processes, and operational support. Responsibilities include:

Admissions Processing & Data Management

• Enter and maintain prospective student, applicant, and inquiry data with a high level of accuracy and consistency.
• Process student leads and application-related information within the University's student information and CRM systems.
• Monitor and verify data quality while identifying and correcting discrepancies as needed.
• Maintain accurate records in accordance with institutional policies and best practices.
• Print, prepare, and process direct mail communications for prospective students and families.
• Assist with the execution and distribution of admission-related correspondence and communications.
• Support communication efforts throughout the student recruitment and application process.

Operational Support

• Assist with workflow management and process improvement initiatives within the Office of Admission.
• Contribute to the development and maintenance of application processing procedures and documentation.
• Assist with staff training, training materials, and process manuals related to admission operations.
• Identify opportunities to improve efficiency and effectiveness within admission processes.
• Work collaboratively with admission staff, campus partners, student ambassadors, and other stakeholders.
• Provide professional and responsive service to prospective students, current students, and families.
• Maintain positive working relationships across campus departments to support enrollment goals.
• Participate in special projects and other duties as assigned.

Required Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated ability to manage multiple tasks and priorities while meeting deadlines.
• Proficiency with Microsoft Office applications and standard office technology.
• Willingness to learn new systems, procedures, and technologies.

Preferred Qualifications

• Previous experience in admissions, enrollment management, higher education administration, or a related office environment.
• Experience with Slate CRM or similar customer relationship management and student information systems.
• Experience with data entry, records management, and database maintenance.
• Demonstrated ability to identify process improvements and implement operational efficiencies.
• Experience developing training materials, procedural manuals, or workflow documentation.

Desired Characteristics

The ideal candidate will demonstrate:

• High energy and enthusiasm for supporting student recruitment efforts.
• A strong customer-service mindset.
• An organized and efficient work style.
• The ability to learn quickly and adapt to changing priorities.
• Initiative in identifying projects and opportunities for improvement.
• Strong interpersonal skills and the ability to build collaborative relationships with colleagues, students, and families.
• A commitment to accuracy, professionalism, and continuous improvement.

Why Join the University of Evansville?

The Office of Admission serves as the front door to the University, helping prospective students and families navigate the enrollment process. As an Admissions Processing Specialist, you will play a vital role in supporting recruitment efforts, managing critical student data, and contributing to a welcoming and student-focused experience. You will join a collaborative team dedicated to helping future students begin their journey at the University of Evansville.

The University of Evansville expects all members of its community to treat each other with respect and civility. The University is committed to fostering an inclusive environment and is an equal opportunity employer.

Office Location

Room 118, Olmsted Administration Hall