Admissions Planner

Wake Robin; Shelburne (VT); On-site; USD 33,000 - 46,000; Full time

Benefits offered by this job

Health benefits

403b retirement plan

Paid time off

Education support

Fitness reimbursement

Refer a Friend bonus

Job summary

Wake Robin is seeking an Admissions Planner to generate broad interest in the community and to cultivate relationships with prospective residents. The role triages and guides applicants through the residency process, while telling Wake Robin's story and mission to the public.

Responsibilities span marketing coordination, prospect engagement, waitlist management, and contract coordination, with a focus on exceptional communication and project organization.

Qualifications

• Bachelor’s degree in Marketing or related field.

Responsibilities

• Triage, lead and support prospective residents in navigating the residency application process.
• Tell the Wake Robin story and communicate its mission to the public.
• Partner with Marketing to develop and execute a marketing and sales strategy.
• Cultivate relationships with prospective residents and families, and coordinate outreach and events.
• Manage waitlist communication and matching with requested home styles.

Education

Bachelor’s degree in Marketing or related field

Job description

The Admissions Planner is responsible for generating broad interest in Wake Robin and long-term cultivation of relationships with prospective residents. They triage, lead, and support prospective residents in navigating the residency application process. They are responsible for telling the Wake Robin story and communicating its unique mission, impact and significance to the broader public.

Key Responsibilities

Marketing

• Partners with the Director of Marketing to develop and execute a coordinated marketing and sales strategy that supports organizational goals.
• Serves as an expert resource to prospective residents and families, providing information about the community, Life Care health insurance product and application process.
• Cultivates relationships with prospective residents, assesses individual timelines and interests and maintains engagement through planned events, tours and personalized outreach.
• Drives personalized lead cultivation by managing prospect call lists and coordinating follow-up outreach.
• Manages the waitlist process, maintaining ongoing communication with prospective residents and matching them with requested home styles as they become available.
• Determines and executes appropriate contract and entry requirements; prepares, tracks, and distributes contracts and coordinates deposits.

Public Relations

• Partners with the Director of Marketing to develop and execute public relations efforts that support broader organizational goals.
• Plans and hosts events for external audiences, partnering with the Marketing team and other departments to coordinate communications, logistics and follow-up.
• Evaluates event effectiveness through systematic data collection: attendance, lead generation and new prospect contacts.
• Builds and maintains reciprocal relationships with community organizations and other strategic partners to advance Wake Robin initiatives and stay informed about industry trends and issues.
• Contributes to content planning and writing for the Wake Robin newsletter, social media and traditional media.

Resident Stewardship

• Engages residents as ambassadors for PR events, tours, luncheons, and other community activities, drawing on their experience and knowledge of Wake Robin. Maintains the resident contact list and ensures residents feel fully prepared to serve in an ambassador capacity.
• Draws on resident experiences, interests, and connections to identify potential marketing opportunities and prospective leads.
• Serves as a trusted point of contact for residents, fostering positive relationships through responsive, respectful, and personalized service. Provides clear, accurate, and timely information and ensures resident questions and concerns are appropriately addressed.

Administration

• Performs a variety of administrative functions to support primary responsibilities, including document management, with increasing use of digital assets
• Maintains accurate, current and accessible lead and department information, ensuring data is consistently updated and available to the team.
• Proactively shares information gathered through prospect cultivation and the transition process with the Marketing team and other stakeholders to support a seamless experience for prospective and new residents.

Qualifications

• Bachelor’s degree in Marketing or a related field, with a minimum of two years of relevant professional experience.
• Experience in a Life Plan Community, senior living, admissions, development or a related field preferred.
• Exceptional interpersonal and communication skills, including the ability to explain complex or sensitive information clearly, calmly and professionally to prospective and current residents, colleagues and other stakeholders.
• Strong writing skills, with the ability to develop clear, engaging and audience-appropriate communications.
• Excellent organizational skills, with the ability to plan and execute both short- and long-term projects with strong attention to detail.
• Demonstrated sound judgment, critical decision-making and negotiation skills.
• Collaborative, team-centered approach with the ability to build strong relationships across the organization.

Schedule

• Primarily Monday - Friday, 8:30 am - 5:00 pm, with occasional evening and weekend commitments required for events. Some off-campus travel may also be required.
• 24.29 – 33.40/hour

(Starting salary is determined based on candidate's experience, education, and relevant skills as well as internal equity considerations.)

About Wake Robin:

The foundation of our success as a Life Plan Community is the mutual respect among staff and between residents and staff. Staff share a belief in the dignity and worth of each resident and each other. As employees, we do more than just work here — we uphold Wake Robin’s commitment to these values; the relationship between staff and residents is the hallmark of this community.

At Wake Robin, we want to support you in your career growth. We offer flexible scheduling for those wishing to return to school, great benefits, a pristine working environment, and an opportunity to build strong relationships with staff and residents in a dynamic community setting. At Wake Robin, community is critical; we stand by this, starting with the first phone call with you!

Staff members work together with humor and an appreciation for diversity. For many, the biggest benefit of working here is coming to know Wake Robin’s residents and having the time and support to do good work on their behalf. Other important benefits include:

• Health Benefits: Medical, dental, and vision coverage
• Company paid short - term disability, long-term disability , and life insurance
• Flexible spending plan
• 403b retirement plan with company match of 50% up to a calendar year maximum of $6,000
• Com petitive paid time o ff
• Continuing education support
• Financial assistance with car maintenance and repairs
• P ersonal loan assistance to help with emergency and unplanned needs
• Up to $200 f itness reimbursement annually
• Up to $100 reimbursement for vision expenses annually
• Incentives for commuting with your coworkers
• Free, on-site consul ting on housing, finances, transportation, daycare, and legal servi ces
• Use of community facilities including hiking trails, library, aquatic and fitness centers
• On-site meals for purchase, made from scratch with local ingredients
• Refer a Friend bonus - up to $1,500 per employee referral

Wake Robin is proud to be a smoke free environment.

Wake Robin believes in supporting a livable wage for all Vermonters.

Wake Robin is an Equal Opportunity Employer.